New

Project Coordinator

Spectraforce Technologies

Sep 15, 2025
Position Title: Project Coordinator. Work Location: Mettawa, IL (60045) Assignment Duration:03 Months Work Arrangement: Onsite (Fully onsite for initial training and once they prove they can run independently - there is a possibility for some remote days) Background & Context: What are the top 3-5 skills this person should have? a. Project Management b. Problem solving and investigatory skills c. Ability to learn compliance systems, requirements, procedures quickly d. Excellent, thorough and concise communication skills Manager is looking for a candidate with: a. 1-2 years of administrative assistant/project coordination experience in a pharmaceutical or market research industry. b. SAP knowledge and experience is strongly desired c. SNAPP knowledge and experience is desired Key Responsibilities: Report Running a. Run monthly report to identify projects which were completed during previous month b. Run PO/POCN tracker report 3 times a week (M/W/F) and put in Teams for other folks if needed. Assist with Conducting and Maintaining Supplier Compliance a. Conduct our organization supplier evaluations for Suppliers supporting US and International Market Research - in conjunction with the US MABI team b. Conduct supplier evaluation renewals as required c. Record supplier evaluation details in Insight Farm, our Market Research Project Management and Compliance system and document repository d. Send PV Vendor Qualification Assessment request to PV for newly onboarded suppliers e. Ensure VQA is completed and recorded in Insight Farm f. Maintain supplier evaluation tracker Assist with Onboarding new Suppliers as requested a. Receive new supplier requests b. Request approval from Procurement to add supplier, with Manager's assistance c. Coordinate supplier filling out and return all required documents d. Submit request via Ariba or DSP e. Watch requests, respond to questions, provide additional details as needed f. Submit adhoc DSP requests as necessary (e.g., when suppliers change names/are purchased, suppliers change address or banking information, extend business groups, etc.) g. Enter Supplier and Supplier Contacts into Insight Farm once supplier evaluation and DSP (if needed) are complete Qualification & Experience: 1-2 years of administrative assistant/project coordination experience in a pharmaceutical or market research industry. SAP knowledge and experience is strongly desired SNAPP knowledge and experience is desired