Senior Administrative Assistant

Modern Technology Solutions, Inc.
401(k)
United States, Arizona, Tucson
Sep 10, 2025
The Senior Administrative Assistant will support top level executives and leaders at ARCWERX Innovation Center, located in Tucson, AZ., and will establish lasting connections with industry, academic, and military innovation partners; facilitate evaluation of the effectiveness of education offerings; and establish standardized reporting and analysis software tools that will allow ARCWERX to accurately and effectively assess return on investment, impact on mission, and strategic deterrent effects of innovation projects sourced or supported by daily activities. This position will support Executives and Leaders and perform the following duties: Oversee daily office operations, ensuring all administrative tasks are completed efficiently and accurately. Develop and implement office policies, procedures, and best practices to improve operational efficiency. Coordinate with other departments to support organizational goals and ensure smooth communication and collaboration. Facilitate executive meetings, including agenda preparation, minutes documentation, and follow-up tracking. Oversee cross-functional projects and initiatives, monitoring progress and deliverables. Maintain confidentiality of sensitive information and ensure compliance with organizational policies. Build and maintain relationships with internal teams, external partners, and key stakeholders. Qualifications:* Master's Degree in a related field plus 10 years of experience (YOE) OR Bachelor's Degree plus 18 YOE OR Associate's Degree plus 22 YOE Possess or able to gain a Secret Clearance Experience with the following is highly desired: Project Management: Utilize advanced methodologies to drive operational efficiency. Tech-Savviness and Systems Management: Manage advanced software, tools, and enterprise systems. High Emotional Intelligence (EQ): Foster healthy interpersonal relationships and diplomacy. Exceptional Written and Verbal Communication Time Management and Organization Attention to Detail and Accuracy Shared Drive Experience (Google preferred) File Plans (Air Force standards) Document Control/Management Experience in contract management (OASIS) Office Suite SharePoint Google Workspace Building Management Government Property Management Department of Defense Acquisition Experience Task Management tools (Asana or similar) Human Resource Management Familiarity with military and contractor in processing Experience in DoD administration Calendar and scheduling experience Organizational correspondence management Document Control and Configuration Management #LI-DB1 Interesting Work:* Our co-workers support some of the most important and critical programs to our national defense and security. Values: Our first core value is that employees come first. We challenge our co-workers to provide the highest level of support and service, and reward them with some of the best benefits in the industry. 100% Employee Owned: We have a stake in each other's success, and the success of our customers. It's also nice to know what's going on across the company; we have company wide town-hall meetings three times a year. Great Benefits - Most Full-Time Staff Are Eligible for: Starting PTO accrual of 20 days PTO/year + 10 holidays/year Flexible schedules 6% 401k match with immediate vesting up to $9k annually Semi-annual bonus eligibility (July and December) Company funded Employee Stock Ownership Plan (ESOP) - a separate qualified retirement account Up to $10,000 in annual educational reimbursement Other company funded benefits, like life and disability insurance Optional zero deductible Blue Cross/Blue Shield health insurance plan Track Record of Success: We have grown every year since our founding in 1993. Modern Technology Solutions, Inc. (MTSI) is a 100% employee-owned engineering services and solutions company that provides high-demand technical expertise in Digital Transformation, Modeling and Simulation, Rapid Capability Development, Test and Evaluation, Artificial Intelligence, Autonomy, Cybersecurity and Mission Assurance MTSI delivers capabilities to solve problems of global importance. Founded in 1993, MTSI today has employees at over 20 offices and field sites worldwide. For more information about MTSI, please visit www.mtsi-va.com MTSI embraces nine core values including our first core value of Employees come first. Consistent with our Core Values, we are committed to Equal Opportunity, making decisions without regard to race, color, religion, sex, national origin, age, military/veteran status, disability, or any other characteristics protected by applicable law. MTSI is committed to Equal Employment Opportunity and providing reasonable accommodations to applicants and employees with physical and/or mental disabilities.