New 
Accounts Payable & Fixed Asset Specialist
 Abhe & Svoboda, Inc. | |
$24 to $28 per hour - Comprehensive Benefits Plan
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 United States, Minnesota, Jordan | |
| 18100 Dairy Lane (Show on map) | |
 Aug 27, 2025 | |
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Job Description: Accounts Payable & Fixed Asset Specialist
Primary Function The Accounts Payable & Fixed Asset Specialist is responsible for accurately executing the company's accounts payable processes and maintaining fixed asset records in compliance with company policies and accounting standards. This position ensures timely vendor payments, proper asset coding and entry, and accurate setup in the company's equipment management module within the ERP system. The role supports financial controls, reporting, and contributes to the long-term operational integrity of the organization. Location and Reporting This position is based at our headquarters in Jordan, MN, and reports directly to the Senior Accountant. Key Responsibilities Accounts Payable Operations * Oversee the end-to-end Accounts Payable function, ensuring timely, accurate, and properly authorized disbursements. * Maintain and enforce AP workflows and approval hierarchies in compliance with company policy. * Review and process purchase orders, vendor invoices, credit memos, and employee reimbursements. * Coordinate weekly payment runs (check, ACH, and wire), ensuring adequate cash flow and payment prioritization. * Reconcile vendor statements and resolve discrepancies in a timely and professional manner. Vendor Management * Maintain accurate and up-to-date vendor records including W-9s, certificates of insurance, and contact information. * Establish and nurture positive working relationships with key vendors and subcontractors. * Track early payment discount opportunities and ensure proper application. Fixed Asset Management * Assign appropriate property codes and record fixed asset entries in the accounting system. * Set up new fixed assets in the company's equipment management module within the ERP system. * Maintain accurate fixed asset records, ensuring compliance with capitalization policies. * Collaborate with operations and equipment teams to verify asset details and ensure accurate reporting. * Understand and apply company guidelines to distinguish between capitalized fixed assets and items to be expensed. Financial Controls and Support * Collaborate with the Senior Accountant to support month-end close activities, including AP accruals, fixed asset reconciliations, and depreciation schedules. * Assist in preparing reports for internal financial reviews, audits, and compliance documentation. * Support internal controls related to disbursements, asset tracking, and fraud prevention. System Management and Process Improvement * Maintain and optimize the accounts payable and fixed asset modules within the company's ERP/accounting system. * Identify opportunities for automation and process enhancements to improve efficiency and accuracy. * Train project staff and internal stakeholders on AP and fixed asset procedures and tools as needed. Skills, Knowledge, Qualifications, and Experience * Strong understanding of accounting principles related to payables, purchasing, cash disbursements, and asset capitalization. * Ability to distinguish between capitalized fixed assets and items to be expensed. * Proficiency with accounting software and Microsoft Excel; experience with ERP systems preferred. * Excellent problem-solving, communication, and organizational skills. Additional Requirements * High attention to detail and accuracy. * Ability to work under pressure and meet deadlines in a fast-paced environment. * Strong interpersonal skills to collaborate across departments and with external vendors. * Willingness to work extended hours during key financial periods (month-end, year-end, audits). * Preference for a candidate who values a stable, long-term role and is comfortable remaining in the position for many years rather than seeking rapid advancement. Comments This position plays a vital role in supporting Abhe & Svoboda Inc.'s financial operations through effective vendor, disbursement, and asset management. The Accounts Payable & Fixed Asset Specialist ensures the integrity of outgoing payments, fixed asset records, and contributes to the overall financial health and efficiency of the organization. | |