Position Information
| Posting date |
08/18/2025 |
| Closing date |
|
| Open Until Filled |
Yes |
| Position Number |
0051400 |
| Position Title |
Admissions Operations Manager |
| Hiring Range Minimum |
$63,500 |
| Hiring Range Maximum |
$79,300 |
| Union Type |
Not a Union Position |
| SEIU Level |
Not an SEIU Position |
| FLSA Status |
Exempt |
| Employment Category |
Regular Full Time |
| Scheduled Months per Year |
12 |
| Scheduled Hours per Week |
40 |
| Schedule |
|
| Location of Position |
Hanover, NH
Rope Ferry Road |
| Remote Work Eligibility? |
Onsite only |
| Is this a term position? |
No |
| If yes, length of term in months. |
NA |
| Is this a grant funded position? |
No |
| Position Purpose |
To provide leadership, direction, and support, in coordination with the Admissions Director and Associate Dean of Admissions, to ensure proper admissions workflow. Oversees the admissions application software system,
AMP. Applies a thorough understanding of the principles and practices of the admissions process, Geisel's mission, organizational administration, and statistical data to provide the necessary support to the Associate Dean of Admissions and Admissions Director. Collaborates with the Admissions team to improve the efficiency and effectiveness of Admissions operations. Works closely with counterparts across Geisel to continually review processes, identify opportunities for improvement and implement these changes. Manages all aspects of the application process which entails working with an applicant pool of over 8,000 students. |
| Description |
|
| Required Qualifications - Education and Yrs Exp |
Bachelors or equivalent combination of education and experience |
| Required Qualifications - Skills, Knowledge and Abilities |
- 3-5 years of relevant work experience in higher education administration, project management, database management, or operations management.
- Excellent management, organizational, verbal and written communication and interpersonal skills.
- Ability to work effectively, independently, and as a member of a team.
- Ability to develop, execute, and enhance the admissions process.
- Willingness and ability to exercise judgment and initiative and to interact with faculty, students, personnel, and outside agencies in a professional manner.
- Strong supervisory skills
- Commitment to diversity and to serving the needs of a diverse community.
- Flexibility and openness to change.
- Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
- Attention to detail and accuracy.
- Ability to maintain and foster confidentiality.
- Proficiency in database management, spreadsheets, and other computer software.
|
| Preferred Qualifications |
- Master's Degree in a business discipline and 5-7 years of relevant work experience
- Prior experience working in admissions and with application management software
|
| Department Contact for Recruitment Inquiries |
Aileen Panitz, Director of Admission, MD Program |
| Department Contact Phone Number |
603-646-5582 |
| Department Contact for Cover Letter and Title |
Aileen Panitz |
| Department Contact's Phone Number |
|
| Equal Opportunity Employer |
Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all. |
| Background Check |
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. |
| Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? |
Not an essential function |
| Special Instructions to Applicants |
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.
https://policies.dartmouth.edu/policy/tobacco-free-policy
|
| Additional Instructions |
|
| Quick Link |
https://searchjobs.dartmouth.edu/postings/80522 |
Key Accountabilities
| Description |
Admissions Operations
- Improve operational processes and systems to promote efficiency and enhance the admissions process.
- Oversee the Geisel email account daily - responding to inquiries, delegating inquiries as appropriate, resolving complex inquiries, processing other updates and decisions that arrive via email.
- Monitor and update the Office of Admissions website for accurate information and assist with creating and revising communications.
- Manage applicant communications and data, ensuring proper, timely, and accurate information.
- Oversee, update and manage all office procedures and manuals.
- Annually, and as needed, make necessary changes and improvements in the Medical School Admissions Requirements through the AAMC.
- Work closely with the Admissions Director to facilitate and organize the Dartmouth College Early Assurance Program application process.
- Oversee Interview day, providing timely support to admissions team, admissions committee and applicants to solve any technical or scheduling difficulties, and interacting with applicants throughout interview day.
- Support Admissions Committee throughout the admissions cycle; assist with their utilization of AMP, ensure committee meeting agendas are complete and applicant files are ready for review for each meeting, and prepare lists of accepted candidates.
- Coordinate, along with the Admissions team, accepted student events. Facilitate the pre-matriculation process for incoming students, which includes working with the Office of Visa and Immigration Services (OVIS) to assist with the onboarding of international students.
- Oversee records management in coordination with Admissions Director and Associate Dean.
|
| Percentage Of Time |
35% |
| Description |
Application Database
- Communicate with other Geisel and Dartmouth offices as appropriate to ensure data coordination in AMP, OVID and Banner.
- Work with Data in OVIS and Banner to ensures entry, updates, and reviews are completed.
- Liaise with AAMC, AMP and Geisel IT to ensure database integrity. Connect with AMP Technical Analyst regularly to continue to improve utilization of software and streamline the Admissions process.
- Develop and implement changes in AMP as needed throughout the cycle and ensure content is updated between application cycles.
- Work with the Geisel Financial Aid office to ensure award letters are uploaded in AMP.
|
| Percentage Of Time |
30% |
| Description |
Data Analysis and Reporting
- Continuously provide statistical data regarding composition of class, applicant pool and other information needed for institutional reporting.
- Design and distribute surveys for current applicants, admitted students, and matriculating students throughout the cycle to collect and analyze data to determine where improvements can be made.
|
| Percentage Of Time |
20% |
| Description |
Leadership and Strategy
- Ensure compliance of Admissions policies and procedures, and assist in developing and implementing training for the admissions team.
- Help lead an efficient and effective team by encouraging and helping foster a positive team-oriented work environment through effective communication and management.
- Track all aspects of the Admissions process, notes areas for improvement, and ideas to be discussed at the Admissions annual retreat.
|
| Percentage Of Time |
15% |
-
| -- |
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. |
| -- |
Performs other duties as assigned |
|
Dartmouth College
remote work
Aug 19, 2025