Business Services Program Director

Job Summary:

The Business Services Program Director (Division Administrator) for the Division of Reproductive Sciences (DRS) and the Division of Reproductive Endocrinology and Infertility (REI) in the Department of Obstetrics and Gynecology at the University of Colorado, School of Medicine is responsible for planning, organizing, and managing the administrative activities of the Division, overseeing expenditures, overseeing fellowship related activities at the division level, and providing administrative guidance and support to the Division Chiefs, Vice Chair of Research, Fellowship Director, Principal Investigators (PI's) and other researchers, and ensuring compliance with all internal and external policies and procedures that govern the Divisions' efforts. The Division Administrator oversees the Divisions' fiscal affairs, human resources, and day-to-day operations in support of the Divisions', Department's and School's mission and goals. Division Administrator maintains a strong partnership with the Department Administrative Research Core to ensure a holistic understanding and support of the Divisions.

The Division Administrator is responsible for contractual and strategic relationship management of the department's partnership with Shady Grove Fertility/US Fertility.

The Administrator serves as the representative for the School of Medicine (SOM), the University of Colorado Denver (UCD), and the University of Colorado (CU) for relevant fiscal and administrative matters. The Administrator ensures consistency between the policies and procedures of the SOM, UCD, CU Medicine, University of Colorado Hospital, Children's Hospital Colorado, and CU.Supervision Received:

The Division Administrator reports directly to the Department's Director of Finance and Administration and the Division Chiefs.

Supervision Exercised:

The Division Administrator provides direct supervision over the operational enterprises of the Division, with 2 Division Business Services Professionals and 1 Research Services Manager and 12 Research Services Professionals who have a dotted line to various PI's, and student workers.

Duties and Responsibilities

Financial Management - 35%

* Oversees fiscal activities of the Division with an annual clinical income and operating budget, including, but not limited to:

* Development and management of budgets for Division-allocated monies, including AEFs, professional development, endowment, department support and ICR funds.

* Management of department bridge funds: bridge funding policy and allocated funding

* Management of the awarded SOM bridge funds to the department faculty

* Management of the department AEF and other research support funds, as assigned by the DFA

* Payroll administration for the Divisions

* Oversight of Fellowship related expenses

* Contract negotiation, management, allocation

* Process journal entries and payroll expenses transfers for DRS and REI

Clinical Practice - 20%

* Monitor physician services billing and collection activity with CU Medicine to ensure the accuracy and efficiency of charge processing, and to track physician productivity.

* Prepare, monitor, update, and present faculty and divisional financial and productivity dashboards.

* Manage staff who oversee complex scheduling for clinical locations and schedule types, including call, post-call, resident clinic, labor deck, specialty clinics, etc.

* Coordinate with Chief and Medical Directors to facilitate safety and quality initiatives as needed.

* Oversee the operations, and financial and productivity performance of the CU Medicine Ob-Gyn -clinic(s).

Human Resource Management - 20%

* Oversees the Division's personnel matters including, but not limited to, the following:

* Position creation in the University and CUMedicine human resource systems in partnership with the HR Core.

* Maintenance of proper funding distribution.

* Development and tracking of staffing models.

* Facilitation of employee recruitment.

* Performance assessment and salary setting.

* Employee development and orientation, and performance management.

* Counsel personnel and faculty on matters of benefits, work issues, personal interrelations, grievances, and other matters within the workplace.

* Employee recruitment, onboarding, training, retention, and separation processes in the Division.

* Liaise with University of Colorado, CUMedicine, and UCHealth Human Resources departments as needed for issues such as FML, performance management, ADA, Worker's Comp, salary planning, etc.

Procurement Management -5%

* Oversee procurement in two divisions and freestanding site/s.

* Establish and communicate consistent policies for procurement practices.

* Set up procurement and travel card.

* Train new employees on Marketplace and Concur and provide ongoing support.

Facilities and Operations Management - 5%

* Work with the Division Chief to oversee any Divisional facilities both on and off campus and ensure efficiency of operations.

* Coordinate the Division's response to space and inventory surveys as required by the University.

* Administer the internal allocation of Divisional space to ensure optimal use.

* Oversee Divisional building security and safety procedures.

* Oversee the Division's asset management system.

* Facilitates construction and/or remodeling activities, as needed.

* Oversees the referral process from the UCHealth and CU Medicine clinics to SGF

* Monitors the limited clinical volumes at UCH for REI division

* Complete oversight of the department's capital asset inventory

* Manage relationships/agreements with external partners/ vendors (US Fertility Agreements.

Planning, Development and Analysis - 15%

* Initiate and participate in planning activities for the Division, including long-range and short-range business and strategic planning.

* Prepares annual Division(s) reports.

* Provide Division Chiefs and DFA data and financial analysis as needed for operational, management, business development and strategic decisions.

* Other duties as assigned.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Department of Obstetrics and Gynecology provides a full-spectrum of clinical care for women of all ages, participate in research, and provide education to students and residents. The Department of Obstetrics and Gynecology is dedicated to: serving the women of Colorado and the surrounding states; excelling in the education of medical students and residents, delivering comprehensive patient care; and participating in research into areas of women's health. Our vision is to optimize the health and well-being of women across their lifespan by utilizing our unique strength.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off - vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

• 6 years progressive administrative experience within a healthcare or university setting.

Substitution: A combination of education and related technical/professional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• A master's degree from an accredited college or university in health administration, business, public health, or related field

• Five years of progressive administrative experience within a University setting.

• Prior experience and/or exposure to basic science research administration

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.

• Demonstrated ability to work effectively with a diverse population of faculty, staff, and students; experienced in the supervision of administrative and support staff personnel.

• Effective communication/presentation skills and a proven track record of forming collaborative and effective working relationships with physicians and administrative staff.

• Commitment to fostering the Department of Obstetrics and Gynecology's mission of diversity and inclusion in hiring practices, patient care, and, in an ongoing manner, facilitating an inclusive workplace at all freestanding sites of practice.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Maribel Campos, Maribel.Campos@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until 8/25/25.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as ($80,777 - $107,787)

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.