Senior Recruiting Associate

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Hiring Department:

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Job Details:

Seeking a candidate to be an integral part of the ARL HR Operations department of in the Applied Research Laboratories, in support of the recruiting team to fulfill ARL HR's recruiting strategy. The ARL HR Operations department operates in collaboration with the ARL HR Strategies department, and both departments report to ARL's Assistant Director, HR Programs and Strategic Communications. Applied Research Laboratories is a DoD University Affiliated Research Center at The University of Texas at Austin. We are located on the Pickle Research Campus in North Austin, and our Executive Director reports to the Vice President for Research, Scholarship and Creative Endeavors (VPRSCE). Through fundamental research, innovative science, and applied engineering, ARL:UT makes significant contributions in support of national security.

• Provide candidate support by communicating regarding application and position status. Work with hiring managers to coordinate interviews.

• Facilitate the hiring process by assisting in the review of applications with a three day turnaround time (either from receipt of complete application or all required materials). This will include initial review of applications and assessing completeness and required materials, as well as declining unqualified applications and forwarding completed application packages to the hiring manager for review.

• Providing logistical and planning support each semester for career fairs and recruiting events as planned by the HR Coordinator and Manager, HRO. This includes but will not be limited to registering for career fairs, corresponding with sponsoring organizations, maintaining a clean and organized storage space as well as adequate supply of swag, brochures and displays, and coordinating the shipping and logistics with both ARL Shipping and Receiving and event staff. Unpacking and organization of materials upon return to ARL.

• Responsible for maintenance of the ARL HR Hiring Manager SharePoint site. This includes maintaining the schedule and reviewing, scanning and maintenance and/or data entry of resumes into the data base. During review of applications and data entry, will make note of any extra routing needed for resumes. Coordinate posting the schedule on ARL's internal and external website with the Strategic Communications Office.

• Assist with gathering and reporting of recruiting costs as they are incurred in order to facilitate an easier reporting process during reporting of annual metrics.

• Assist with the posting and opening activities for all positions. Posting positions on outside recruiting accounts including sites specified by the hiring manager or routine recruiting platforms like Indeed.

• Attend local career fairs in support of ARL HR's overall recruiting strategy.

• Other related functions as assigned.

• High School graduation or GED.

• Seven years of administrative experience including some related to recruiting and/or the functions of this position.

• Strong skills in MS Office with a proven ability to use Excel and SharePoint

• Proven ability to track, monitor and summarize information accurately and an in a manner that provides clear information for stakeholders and decision makers.

• Evidence of meticulous attention to detail, and the ability to work both independently and as part of a team, and to transition effectively between key responsibility areas. Ability to remain calm under high pressure, maintain strict confidentiality, and demonstrate a balance of empathy with objectivity in emotionally charged situations.

• Strong diagnostic and problem-solving skills, with the ability to provide multiple options for problem resolution. Ability to carefully intake a large amount of detailed information, in both verbal and written form, and summarize all important points in a clear manner in all training, correspondence and analysis. Ability to deliver results with little supervision, and effectively manage and prioritize multiple projects.

• Highly skilled in tracking and prioritizing daily tasks in a rapidly changing environment that includes multiple critical deadlines.

• Clear, professional, and collaborative communication, both written and verbal.

• The interest and desire to be an integral part of the department, which must be demonstrated by understanding and evidence of excellent customer service and consistent professional interaction.

• Relevant education and experience may be substituted as appropriate.

US Citizen. Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position.

• Bachelor's degree in HR or related discipline.

• Experience with Workday or other similar system.

• Demonstrated ability to be able to adjust to workload and process large amounts of paperwork and on-line information in a short time period when necessary.

• Knowledge of ARL and the organizational structure and mission.

An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information. Factors considered during this investigation include but are not limited to allegiance to the United States, foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc.

Please mark "yes" on the application question that asks if additional materials are required. Failure to attach all additional materials listed below may result in a delay in application processing.

Visit our website (www.arlut.utexas.edu) for additional information about Applied Research Laboratories.

UT Austin offers a competitive benefits package that includes:
* 100% employer-paid basic medical coverage
* Retirement contributions
* Paid vacation and sick time
* Paid holidays
Please visit our Human Resources (HR) website to learn more about the total benefits offered.

$52,000-$58,000+/negotiable depending on qualifications.

• Standard office conditions

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• Possible weekend, evening and holiday work

• Possible interstate/intrastate travel

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.