SENTENCE/DOCKETING ANALYST 1* - 08122025-70408

Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CORRECTION, ADMINISTRATION DIVISION, DAVIDSON COUNTY

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree.

Substitution of Experience for Education: Additional qualifying full-time sentencing analysis work and/or parole docketing work for convicted offenders may substitute for the required education on a year-for-year basis to a maximum of four years.

Necessary Special Qualifications: Applicants for this class must:

1. Have good moral character as determined by investigation;
   
2. Complete a criminal history disclosure form in a manner approved by the appointing authority;
   
3. Agree to release all records involving their criminal history to the appointing authority;
   
4. Supply a fingerprint sample in the manner prescribed by the TBI for a fingerprint bases criminal history records check;
   
5. Have no conviction for a felony or have been discharged under any conditions other than honorable conditions from any branch of the United States armed forces.

Examination Method: Education and Experience,100%, for Preferred Service positions.

Overview

Under direct supervision, performs professional sentence calculation or parole docketing work of considerable difficulty and performs supervisory work of average difficulty and performs related work as required. This is the entry-level, professional class in the Sentencing/Docketing Analyst sub-series with the entry level being the Sentence/Docketing Analyst 1*. An employee in this class learns to analyze sentence or parole structure, sentence calculation or parole docketing work, and sentence or parole hearing management procedures. This class differs from Sentencing/Docketing Technician 3 in that incumbents of the latter verify, modify, and code computer records and lead lower-level staff. This class differs from the Sentence/Docketing Analyst 2* in that incumbents of the latter perform under general supervision at the working level.

Responsibilities

1. Learns how to identify the separate components of an offender's sentence structure to explain to the courts the offender's sentence history and calculation. Learns how to reference offender court orders with legal codes, policies, and procedures to confirm that the order is in compliance with the legal requirements for a parole hearing, determinate release, or the offender's expiration of sentence release.
2. Learns how to ensure that offender records, credits and file are complete, accurate, and properly stored and reviews offender orders as required by codes, policies, and procedures. Learns how to confirm that all required data and information is accurate prior to certifying parole eligibility, determinate release eligibility, or prior to authorizing the release of an offender as required by codes, policies, and procedures.
3. Ensure staff under their personal supervision understand their personal job responsibilities and learn to explain the requirements and standards required by codes, policies, and procedures to staff.
4. Learns how to monitor staff under their supervision in their processing and maintenance of all required offender information and records as required by policies and procedures. Learns how to enter and maintain all required information and changes in information into information records systems as required by codes, policies, and procedures.
5. Learns how to review dockets and reports on offenders to determine release eligibility, expiration of sentences, and to clear out court status as required by codes, policies, and procedures.
6. Receives documentation on offenders from public officials at all levels and contacts a variety of public officials regarding offender information and records as required by laws, policies, and procedures. Participates in the formulation and execution of improvements for programs, policies, and procedures to address operational requirements for processing offender's sentence calculations and releases.
7. Learns how to communicate with supervisors, peers, persons outside the organization or subordinates as required in response to inquiries for offender information to explain details relative to parole or revocation hearings, sentencing, or parole release as required by codes, policies, or procedures.
8. Assists in the development of other staff improving job related skills, coordinates workload, maintains files, recommends changes and improvements in the processes and procedures for work performance.

Competencies (KSA's)

Competencies:
1. Decision Quality
2. Manages Complexity
3. Plans and Aligns
4. Being Resilient
5. Interpersonal Savvy

Knowledges:
1. Administration and Management
2. Clerical
3. Customer and Personal Service
4. Law and Government

Skills:
1. Active Learning and Listening
2. Complex Problem Solving
3. Speaking
4. Learning Strategies
5. Time Management

Abilities:
1. Inductive Reasoning
2. Problem Sensitivity
3. Selective Attention
4. Information Ordering
5. Speech Clarity

Tools & Equipment

1. Personal Computer
2. Telephone
3. Fax machine
4. Printer