Secretary - Nursing (Fire Department)

VILLAGE OF SCHAUMBURG

Human Resources Department

101 Schaumburg Court,Schaumburg, IL 60193

http://www.schaumburg.com/

NOW ACCEPTINGAPPLICATIONS FOR THE POSITION OF:

Secretary - Nursing (Fire Department)

Interested candidates are encouraged to apply as soon as possible. Interviews will be conducted as applications are received. This position will remain open until filled.

STARTING PAY RATE: $21.82 - $24.32 per hour based on a 35-hour workweek. Salary dependent on qualifications. The salary range for this position is $21.82 - $31.81. This position is represented by a union; you may refer to the AFSCME collective bargaining agreement available on our website.

JOB SUMMARY:

The Nursing Division within the Fire Department is seeking a proactive, detail-oriented individual to join the team as a Secretary.This position provides support with a variety of clerical work and customer service duties for division personnel in addition to coordinating work and daily administrative activities. A major responsibility includes fulfilling all the tasks related to the Medical Equipment Lending Program. This position also serves as the recording secretary for the Health and Human Services Committee and as recording/advisory body secretary for the Board of Health, Public Health Advisor Committee, Blood Program Committee, Committee on Aging, as well as divisional staff meetings and other committees.

JOB DUTIES:

1. Enters, tracks, and coordinates purchases for budget accounts and procurement cards. Reviews invoice requisitions and purchase orders for completeness, accuracy, and authorization before processing. Resolves purchasing and/or payment issues. Reviews accounts for discrepancies, processes payments, and completes registration forms for external events.
2. Coordinates all aspects of the medical equipment lending program and may include the cleaning of equipment.
3. Receives sharps containers filled with used needles from residents after verifying residency, and places in storage containers awaiting pickup from the medical waste company.
4. Acts as an intermediary for staff and maintains frequent contact with the public and others. Screens calls and answers inquiries as appropriate.
5. Prepares correspondence and other materials on a variety of general and technical topics with some being confidential in nature, including divisional financial, operational, monthly, and special reports.
6. Assists division/department in preparation of division/department's fiscal year budget; monitors expenditures of the department in comparison with actual allotments; informs supervisor of possible overspending and makes suggestions on ways to avoid overspending. Contacts vendors regarding changes in pricing. Processes payments and completes registration forms for external events.
7. Oversees the record retention activities for the division.
8. Takes minutes at meetings and prepares agendas. Properly transcribes digital recordings of village meetings. Posts agendas and approved minutes through the village document management system.
9. Coordinates division volunteers.
10. Performs other duties as assigned.

QUALIFICATIONS:

1. Education equivalent to a high school diploma.
2. A minimum of one year of experience in an office as a secretary.
3. Proficiency with current computer technology, job-specific software, and customer service systems.

Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.

BENEFITS:

The Village of Schaumburg has a competitive benefit package with coverage that begins on the first day of employment and includes: flexible benefit Section 125 plan including health, dental, vision, and life insurance as well as medical and dependent care flexible spending accounts, and a retirement plan through the Illinois Municipal Retirement Fund. The Village also provides paid holidays, paid vacation, sick leave, tuition reimbursement, succession development, and more.

ABOUT THE VILLAGE OF SCHAUMBURG:
The village employs approximately 600 employees in 12 departments, including police, fire, engineering and public works, communications, community development, cultural services, economic development, finance, general government, human resources, information technology, and transportation. Our employees work to serve the residents and strive to make Schaumburg the best community it can be.

Our Core Values are the heart and soul of how we operate. Customer service, integrity, respect, teamwork, and trust are the values we dedicate ourselves to with the goal of providing excellent services and programs to meet the needs of our community and those within our organization. They guide our actions and serve as the framework for the decisions and contributions we make every day - at every level. Each member of the Schaumburg team is valued, belongs and provides essential services to the residents, visitors, and businesses of Schaumburg. We are proud of the rich diversity of the Schaumburg community, and we want employees to bring their own unique capabilities, experiences, and characteristics to their work in serving the community. The characteristics of humility, empathy, respect, and open-mindedness are cornerstones of our organizational culture. The success of the village depends on our employees, and we are committed to helping employees continue growing and developing in their careers.

SELECTION PROCESS:

The candidate screening process may consist of an application review, skills testing, employability assessment, interviews, and other job-related testing or verifications. Chosen candidates will be subject to background checks and a criminal history investigation. The top candidate will need to successfully complete the post-offer qualifying pre-employment medical examination and drug screen (including cannabis).

Individuals requesting reasonable accommodations under the Americans with Disabilities Act to complete the application process should contact the Human Resources Department at 847-923-3900.

The Village of Schaumburg is an Equal Opportunity Employer