Remote New

Senior Manager, Northern Tier Shelter Initiatives

ASPCA
parental leave, paid holidays, flex time, 401(k)
United States
Aug 08, 2025
Summary: The Northern Tier Shelter Initiative (NTSI) provides consultations, trainings, and strategic grantmaking to advance animal welfare for cats and dogs in Alaska, Idaho, Washington, Minnesota, Montana, North Dakota and Wisconsin. NTSI builds relationships with external partners and collaborates with ASPCA subject matter experts to support partners in increasing shelter access to spay and neuter, improving shelter animal quality of life, increasing access to veterinary care in Indigenous communities, and facilitating learning opportunities. NTSI is a department in the ASPCA's Shelter Services group which includes programming across the ASPCA's national work with animal welfare organizations. The Senior Manager has a key role in the Northern Tier Shelter Initiative, managing the budget, administrative processes, data collection, reports, and grant management. The right person for this job understands the big picture of what NTSI is aiming to achieve and can also connect the dots between our strategic framework and daily work. Taking ownership of assigned projects is a must-have, along with the ability to bring a solution-oriented approach to challenges and obstacles. They will be ready to jump into projects at a moment's notice and flex between taking notes and scheduling follow-up meetings, to thinking strategically with the team about program strategy and implementation. This is a remote-based position that can be completed from a home office anywhere in the United States. While remote, this person must be available to work with staff across all time zones. Minimal travel (<25%) to partner agencies, state/national conferences, and department meetings is required. The application for this position will be open until August 21, 2025 at 5PM EST. Responsibilities: Project Management and Administrative Support (50%) Serve as NTSI project manager by coordinating project initiation and planning, facilitating project execution, and project monitoring. Work with team members to understand their operational needs thoroughly, in context, emphasizing listening before solutioning. Manage program data, including ongoing data analysis, and tracking progress toward department goals. Identify, mitigate, and communicate potential risks and challenges that may impact project success. Cultivate an understanding of project management tools and tactics that best fit specific use-cases and spread awareness about how to use in-house digital tools to support best practices. Collaborate with internal stakeholders across departments, vendors, and subject matter experts to create and execute project plans and schedules. Arrange all logistics for the team's remote and in-person meetings including taking clear and relevant notes, and following-up post-meeting, to drive decisions, define next actions, and accomplish NTSI's goals.Receive and review feedback from NTSI consultants related to current program operations; identify opportunities for improvement and manage logistics of those changes to improve efficiency. Organize and maintain Box folders and documents ensuring that materials for the department are current, organized, and easily accessible. Help coordinate NTSI staff calendars and liaise with internal and external teams to plan and schedule their participation in meetings, events, learning sessions, and travel. Monitor and manage communications received via the team's shared email inbox. Assist team with on-site shelter visits as requested by the supervisor. Purchase and track inventory for team apparel, swag and other supplies. Grant & Scholarship Management (25%) Oversee and manage administration of distributing nearly $1 million in grant funding annually including processing grant applications and reports, monitoring granting budget, and working directly with the Grants team Manage conference sponsorships and scholarships, collecting and sharing required information with Accounts Payable, and coordinating swag and staffing booths Support NTSI's Learning Opportunities area of focus, including strategizing our presence and messaging, further developing our relationships with conference organizers, and coordinating with other ASPCA departments who may be attending Budget & Reporting (25%) Provide budget planning and management support, tracking and reporting to inform leadership while working in conjunction with NTSI's Senior Director and Finance to ensure appropriate allocation and use of department funds. Work with the Finance and Grants teams to process NTSI-related payment requests, expense classification, and grant tracking. Collaborate with VP, Shelter Services, NTSI Senior Director, Finance, Grants and Philanthropy departments to complete a high-level yearly report, detailed spreadsheet and supporting narrative for program grantor. Research, prepare, and maintain materials to be utilized for reports, presentations, communication with the team, partners and stakeholders, and other assigned projects. Maintain NTSI databases and accounts, including monitoring new technologies and apps in-use at the ASPCA, learning them and guiding the team in implementation for maximum efficiency/effectiveness. Oversee and manage Shelter Animals Count coalition and data. Education & Experience: High school diploma required Minimum of 5 years of work experience in operations, administration or similar positions with a minimum of 3 years working in project or program management required Minimum of 2 years working in animal sheltering required Proficient in MS Office including Excel, Word, and PowerPoint required Proficient in Airtable or similar platform required Experience with budget planning and management required Experience with shelter software programs and shelter statistics required Project Management Professional Certification a plus Certified Animal Welfare Administrator a plus Skills Requirements: Strong relationship builder with keen ability to build rapport and authentic, trusting relationships across the organization and externally Strong team player combined with the ability to self-manage and work independently Highly motivated self-starter who can provide strategic thought leadership and lead projects with limited guidance Ability to anticipate needs Can accept and implement input from multiple colleagues and in a variety of scenarios, including in-the-moment problem solving. Identifies and implements new approaches to improve systems and efficiencies Helps create connections between people, ideas, and plans Excellent time management skills Must possess excellent interpersonal, written, and verbal communication skills Must be detail oriented Approaches tasks with a "can-do" attitude Exemplifies the ASPCA's Core Values: Has Commitment and dedication to improving the lives of animals Demonstrates Ownership and feels responsible for outcomes Believes in Team - that we are stronger together Seeks to Elevate others and reimagine what is possible Focuses on Impact, specifically making change for animals Additional Information: Ability and willingness to travel up to 25% of the time as needed Candidates must provide a valid driver's license upon hire and pass a motor vehicle history check demonstrating a safe driving history. Must occasionally lift and move up to 35 pounds Must be able to work in a remote office Compensation The target hiring range is based on where the employee works, which for remote roles is the employee's primary location of residence, and its respective cost of labor. You canview which zone appliesto you based on your location (aspca.app.box.com/v/aspcazonetable). For questions regarding locations not on the list, please send an email toCareers@aspca.orgfor more information. Starting pay for the successful applicant will depend on a variety of factors, including but not limited to education, training, experience, location, business needs, internal equity, market demands or budgeted amount for the role. The target hiring range is for new hire offers only, and compensation may increase beyond the maximum hiring range based on performance over time. The maximum of the hiring range is reserved for candidates with the highest qualifications and relevant experience. The expected hiring salary ranges for this role are set forth below and may be modified in the future. Zone 1: $35.10 - $37.02 per hour Zone 2: $38.47 - $40.87 per hour Zone 3: $42.31 - $44.72 per hour Benefits At the ASPCA, you don't have to choose between your passion and making a living. Our comprehensive benefits package helps ensure you can live a rewarding life at work and at home. Our benefits include, but are not limited to: Affordable health coverage, including medical, employer-paid dental, and optional vision coverage. Flexible time off that includes vacation time, sick and bereavement time, paid parental leave, 10 company paid holidays, and paid personal time off that allows you even more flexibility to observe the days that mean the most to you. Competitive financial incentives and retirement savings including a 401(k) plan with generous employer contributions - we match dollar for dollar up to 4% and provide an additional 4% contribution toward your future each year. Robust professional development opportunities including classes, on-the-job training, coaching and mentorship with industry-leading peers, internal mobility, opportunities to support in the field, and so much more. For more information on our benefits offerings,visit our website. Stay Connected - Join Our Talent Community If you are interested in joining our team but do not see a position listed that fits your experience or interests, please visit our website to join our Talent Community and stay connected to future opportunities with the ASPCA. Qualifications: See above for qualifications details. Language: English Education and Work Experience: High School Diploma (Required) Our EEO Policy: The ASPCA is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances. Applicants with disabilities may be entitled to a reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the ASPCA's standard application process, which will ensure an equal employment opportunity without imposing undue hardship on the ASPCA. Please inform the ASPCA's People Team if you need an accommodation in order to complete any forms or to otherwise participate in the application process. Individuals seeking employment are considered without regards to race, color, creed, religion, sex, national origin, ancestry, gender, gender identity or expression, age, marital or domestic partner status, citizenship status, sexual orientation, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state or local laws, regulations or ordinances. ASPCA is an Equal Opportunity Employer (M/F/D/V). About Us: The ASPCA was founded in 1866 on the belief that animals are entitled to kind and respectful treatment by humans and must be protected under the law. As a 501(c)(3) not-for-profit corporation with more than two million supporters nationwide, the ASPCA is committed to preventing cruelty to dogs, cats, equines, and farm animals throughout the United States. The ASPCA is headquartered in New York City, where we maintain a full-service animal hospital, spay/neuter clinic, mobile spay/neuter and primary pet care clinics, a rehabilitation center for canine victims of cruelty, kitten nursery, adoption center, and two community veterinary centers. The ASPCA also operates programs and services that extend nationwide. We assist animals in need through on-the-ground disaster and cruelty interventions, behavioral rehabilitation, animal placement, legal and legislative advocacy, and the advancement of the sheltering and veterinary community through research, training, and resources. At the ASPCA, we are committed to fostering a collaborative and compassionate culture and we welcome all voices to contribute to our lifesaving mission. Our staff represent a vast array of backgrounds and diversity dimensions, bringing with them valuable experiences and perspectives. They join the ASPCA to learn, grow, and continually do their best work on behalf of animals. We are inspired by our staff, partners, and the communities we support across the country who work to improve animal lives. We are committed to diversity, equity, and inclusion at the ASPCA because it elevates our organizational culture, aligns with our Core Values, and enables us to move further and faster toward the ASPCA's vision - that all animals live good lives; valued by society, protected by its laws, and free from cruelty, pain and suffering. Your Employee Rights Under the Family and Medical Leave Act: Pursuant to regulations of the Family and Medical Leave Act (FMLA), we provide this notice to applicants about eligible employees' protected leave for certain reasons. Click on the link to learn more. Applicants that are residents of Colorado: Per CO Senate Bill 23-058, we cannot generally request or require any age-related information (i.e., age, DOB, attendance or graduation dates from an educational institution) on an initial employment application; this includes any age-related inquiries in the initial interview. We are permitted to require/request additional application materials; if those materials contain any age-related information, an applicant may redact the information before submitting an initial employment application. Indiana Applicants: Pursuant to Indiana law, we are providing notice that it is an unlawful employment practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by: (1) refusing to employ an applicant for employment on the basis that the applicant is a veteran of the armed forces of the United States; or (2) refusing to employ an applicant for employment on the basis that the applicant is a member of the Indiana National Guard or a member of a reserve component. Should you feel that you were a victim of discrimination on the basis of veteran status, please let us know at careers@aspca.org. Alternatively, you can file a complaint with the following agencies at any time: Indiana Civil Rights Commission (ICRC) 100 North Senate Avenue, Room N103, Indianapolis, IN 46204; Office: (317) 232-2600 \| Toll Free: (800) 628-2909; Hearing Impaired: (800) 743-3333 \| Fax: (317) 232-6580; E-mail: icrc@crc.in.gov \| Website: www.in.gov/icrc. Equal Employment Opportunity Commission - Indianapolis Field Office; 115 W. Washington Street South Tower Suite 600; Indianapolis, IN 46204; Phone: 463-999-1240; Fax: 317-226-7953; TTY: 1-800-669-6820;ASL Video Phone: 844-234-5122.