Administrative Assistant

• Greet visitors professionally, manage calls, emails, and provide information about the organization
• Maintain daily schedules, calendars, and coordinate conference room bookings
• Prepare reports, presentations, and review documents for accuracy and completeness
• Handle office supply inventory, order materials, and manage incoming/outgoing mail
• Support invoice processing: verify, code, match with receiving info, and input into Oracle
• Reconcile vendor statements and update vendor information as needed
• Receive and record parts and supplies into Oracle; communicate discrepancies to purchasers
• Compile and review production data in Excel; assist with administrative support across departments
• Coordinate office activities, travel arrangements, and career fairs
• Follow all safety procedures and maintain confidentiality and professionalism in all tasks

• Three years of administrative experience
• MS Office skills
• High school diploma or GED is required

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