Department Facilities Operations Analyst

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY
UTSW is seeking a Department Facilities Operations Analyst with excellent critical thinking and organizational skills to be used for the dynamic growing Department of Internal Medicine. This important role will manage renovation projects including writing scope of work, making AUTOCAD drawings for space planning, meeting facilities staff, telecom staff, and contractors on site to review progress, confirm scope of work, identify locations for telecom, identify staff locations for key and telecom access needs. Plans and implements departmental moves and relocations including furniture, equipment, telephones, etc.; coordinates with appropriate management in developing timelines and implementation procedures. Experience in the planning, coordinating and delivery of facilities functions preferred.

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION
Required

• Education
  Bachelor's Degree in Business, management information systems, or related field

• Experience
  1 year of applicable experience with Proficiency in MS Word, Excel, and Visio
  Experience may be considered in lieu of degree.

Preferred

• Experience
  Experience in the planning, coordinating and delivery of facilities functions. Facilities experience should include familiarity with building maintenance, repairs, renovations, utility systems, housekeeping, security, safety, telecommunications, signage and key control. Experience in business operations, analysis or information systems.

JOB DUTIES

• Maintains inventory control system for furniture and equipment, which includes the accountability, distribution, reallocation, transfer, turn-in, storage of furniture and equipment; maintains log of all capital equipment and ensures that all surplus property is removed from inventory and properly disposed of, will help aid in research lab clean and/or moves; reconciles any unallocated property and report to Inventory Control Office.
• Analyzes and coordinates approval of departmental contracts for goods and services to ensure: (a) compliance with university and departmental policies and procedures; (b) thorough record-keeping; and (c) that business terms and conditions support favorable outcomes for the University.
• Monitors departmental activities against multi-year strategic sourcing plan; recommends timelines for RFPs; assists departmental leadership with development of sourcing intake documents, including detailed scopes of work and comprehensive bidder questionnaires.
• Develops and analyzes operational reports from the department's project management and/or request tracking system(s).
• Monitors and tests existing operations activities processes to ensure completeness of the system of internal controls.
• Documents business processes, identifies and presents operational process improvement opportunities to supervisor.
• Develops, tests, and documents business improvement plans. Supports implementation.
• Manages library of departmental standard operating procedures, which will include testing, completion of or coordination of updates, and creation of new SOPs to close gaps in documentation.
• Creates and/or updates operational communications plans and training documentation.
• Assists with coordinating multiple projects concurrently.
• Assists or completes data collection, aggregation, and analysis.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 113.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare - no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!