Assistant Director Physical Plant

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Provides leadership and manages multiple Facilities Operations units including technical operations such as roofs, building envelopes and structures; Key Control/Access Control; Grounds, Landscaping, Athletic Fields; Irrigation Water Use Permit. Coordinates plans reviews for new construction and renovations projects to verify that standards relating to maintenance/operations are adhered to. Responsible for the Life Cycle Asset Management (LCAM) program which analyzes university assets. Accounts for remedial and deferred maintenance, maintaining databases (VFA/Gordian) that account for necessary funds to maintain existing assets. Monitors work of vendors and contractors and interact with the University community to advance the mission of the Facilities Management Department. Oversee the day-to-day supervision and direction of assigned units including recruiting of personnel and training, while maintaining responsibility for the budgets of those units. Identifies problems and develops resolutions. Develops and implements short-term and long-term goals and strategies as agreed upon with the Director of Physical Plant.

• Oversees the day-to-day supervision and direction of all maintenance including deferred maintenance programs; maintenance repairs, alterations, rehabilitation, and renovation of facilities operations at MMC.
• Oversees the General Maintenance, Paint and Building Envelope departments. Ensure that work is performed in a professional efficient manner. Manages related budgets and purchase orders related to these efforts.
• Oversees the Key Control/Access department. Coordinates that work is performed in a professional efficient manner, following University established policies and procedures.
• Oversees the Landscaping Grounds, Athletic Fields, Irrigation departments. Coordinates that work is performed in a professional efficient manner. Works closely with department Managers to ensure Grounds and Landscaping contract is followed. Provides overview and supervision to debris manager and debris removal companies for hurricane and other related debris removal services.
• Manages and coordinates the South Florida Water Management Water Use Permit. Works with consultants to track and report to the agency on the use of irrigation water. Directs the FIU irrigation department staff as required to adhere to irrigation water use.
• Coordinates plan reviews for new construction and renovation projects to verify that standards relating to maintenance and operations are adhered to.
• Directs all functions of the Life Cycle Asset Management (LCAM) program for the University. Coordinates the upkeep and update of the VFA/Gordian database. Coordinates the timeline for the site walkthroughs of all the assets in the VFA/Gordian database inventory. Coordinates the update of the VFA/Gordian database to ensure proper reports can be generated. Coordinates the development of required reports from the VFA/Gordian database to help develop deferred maintenance requirements.
• Monitors work of vendors and contractors and interacts with the University community to advance the mission of the Facilities Management Department.
• Responsible for the budgets of assigned units. Identifies problems and develops resolutions. Develops and implements short-term and long-term goals and strategies as agreed upon with the Director of Physical Plant.
• Directs all functions pertaining to the operations and management of the Key control unit for MMC and BBC campuses, Grounds, and General maintenance at the MMC campus. Responsible for the employees assigned to these units. Provides direction in the operation of these units. Assists in the planning, development, and implementation of training and safety programs to ensure employees are professionally trained. Administers the unit's budget to ensure that the University assets are appropriately maintained to establish standards.
• Assists the Director in the direction and execution of physical plant operations of the Facilities Management Department. Performs other duties as assigned by the Physical Plant Director or the AVP for Facilities.
• Assists in ensuring that goals and objectives of assigned areas of responsibility are linked to the University common goals and are communicated and achieved for FIU campuses. Assists the Director in the administration and interpretations of policies and procedures for multiple functions within the Facilities Operations units.
• Authorizes and monitors all purchases and expenditures needed to operate assigned units. Prepares annual budget requests. Compiles and analyzes departmental reports and KPIs and maintains all operational records.
• Exercises delegated authority for the Director, Physical Plant as assigned and assumes responsibility for the department in the absence of the Director.
• Performs essential duties during any emergencies, such as hurricanes, storms, and/or any other University emergency. The employee is expected to be available to report to work as needed during University emergency closings with appropriate notification by the Director and/or Head of the department.

Bachelor's degree in appropriate field and four (4) years of relevant experience or a Master's degree and two (2) years of relevant experience.

• Degree in Architecture and/or Construction Management
• Experience supervising a team.
• Experience managing units withing facilities operations
• Understanding and knowledge of mid-level management with proven record of achievement in a physical plant setting in a college, University, or other public institution.

Administrative

• Begin time: 8:30 AM
• End time: 5:00 PM

• Criminal Background Check
• Driver's License Check

• Must attend meetings off campus and occasionally attend functions on weekends and evening
• On call 24 hour by 7 day for possible emergency situations.
• Ability to work flexible hours as needed.
• Ability to work occasional evenings, weekends and at locations outside of the University
• Shift may vary according to departmental needs.
• Ability to travel locally
• Ability to Travel to FIU Locations and/or FIU Campuses.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.