HSI Initiatives and Grant Analyst

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11:59 pm on the IRD will be routed to the hiring team for consideration. NOTE: Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 08-04-2025

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Division of Student Affairs and Success (DSAS) is a division united in the service of students. The division's North Star values include student-centered decision-making, innovation, and equity and inclusion. DSAS consists of nearly 800 team members spanning 35 departments and 4 major units, each led by an associate vice chancellor. The division provides campus-wide coordination and leadership for student success programs, activities, and initiatives. The division also does its work through a range of resource centers dedicated to providing direct student support. The division's work is grounded in educational equity, institutional responsibility, and an unfettered commitment to supporting the whole student. The division aspires to ensure every student feels welcomed, supported, and a sense of belonging during their time on campus. The division's efforts are informed by robust and dynamic relationships with campus leadership, faculty, students, and staff from across the campus, reflecting the broad campus commitment to ensuring student success. Beyond UC Santa Cruz, the team is involved in numerous professional organizations and highly engaged in the local community.

The Student Success and Equity (SSE) portfolio of departments is a branch of DSAS focused on academic support services, advising/counseling, student life/co-curricular programming, student identity development and retention/student success initiatives. Student Success and Equity provides services to the campus community with over 17,000 undergraduate and graduate students and has over 64 career employees and 475 student staff employees operating in 8 facilities/locations. The Student Success and Equity area includes a wide array of multi-disciplinary academic and non-academic units including: Disability Resource Center (DRC), Educational Opportunity

Programs (EOP), Learning Support Services, Services for Transfer, Re-entry and Resilient Scholars (STARRS), Renaissance Scholars Program (including Foster Youth), Veteran Resource Center, African American Resource and Cultural Center (AARCC), American Indian Resource Center (AIRC), Asian American/Pacific Islander Resource Center (AA/PIRC), Chicano/Latino Resource Center (El Centro), Women's Center (WC), the Lionel Cantu Queer Center (LGBTQ+), Undocumented Student Services (USS), the UCSC Hispanic Serving Institution Initiatives (HSI), African Black and Caribbean Student Success, Career Success, and campus committees/programs, and the Administrative and Business team for the unit.

UC Santa Cruz's Hispanic-Serving Institution (HSI) Department is committed to long-term change efforts that ensure Latinx students whole-heartedly take part in the UCSC community, find success on their educational journey and eventually graduate to make an impact in the world. At the core of this commitment is a willingness to reexamine our traditional educational systems and explore new ways to provide resources and support to students who have not received it historically. Hispanic-Serving Institution Initiatives currently manages three US Department of Education (USDE) HSI grants each in the amount of $3 million, paid over a 5-year period, which aimed to reduce those disparities for Latinx students by implementing research-based, data-driven, interwoven activities that aimed to help put into place the systemic support Latinx students need to successfully navigate the university experience.

More information can be found at: https://hsi.ucsc.edu/

JOB SUMMARY

Under the supervision of the HSI Initiatives Director, the HSI Initiatives and Grant Analyst will provide support for federally-funded grant projects that involve analytical studies on a variety of policies, projects, programs and issues in support of a function, research initiative, program and / or organizational unit. The Analyst will research new or changing systems and programs for grant development, implementation and improvement of programs and services. The incumbent will assist in policy and program planning, development, administration, financial, management and implementation. The Analyst interprets, monitors and analyzes information regarding university and federal grant policies and procedures and provides consultative services to department administrators and other campus collaborators. The Analyst develops materials for communication for a variety of medium and audiences such as websites and annual reporting requirements.

APPOINTMENT INFORMATION

Budgeted Salary: $33.12 / Hourly.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Contract appointment

Job End Date: 1 year from date of hire, with the possibility of extension

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 007397 (PROJECT POLICY ANL 2) - Grade 19

Travel: Never or Rarely

JOB DUTIES

50% - Project Management and Planning

• Participates in administrative/research policy and program project planning and development, as well as execution of programs and activities.
• Provides recommendations and guidelines for improvement on HSI Grant programs/initiatives.
• Coordinates program planning and collaboration with program/project staff and outside units.
• In coordination with the Directors, develops various HSI meeting structures, stewards agendas and tracks action items.
• Provides in-person support at HSI events and programs.

40% - Analysis, Communication and Reporting

• Applies professional or research concepts to perform analysis of data and systems pertaining to moderately complex projects, policies, initiatives/processes or programs.
• Prepares, edits and modifies documents including monthly, quarterly and annual grant and unit reports, grand and standard operating procedure manuals, presentations and proposals.
• Using subject matter knowledge, collects and prepares information for use in discussions or meetings including internal and external constituents.
• Engages in a variety of analytical duties in support of a function, research initiatives, programs, financial and/or organizational unit goals.
• Coordinates marketing and communication materials and programs.
• Serves as a member of the Student Success and Equity Business Committee.

10% - Other Duties as Assigned

• May provide supervision to student administrative interns.
• Keeps apprised of all new changes and developments in the field of higher education as application to functions.
• Other duties as assigned in support of HSI Mission and Goals.

REQUIRED QUALIFICATIONS

• Working knowledge of common organization- or research-specific and other computer application programs.
• Proficient in interpersonal skills.
• Proficient in verbal communication skills.
• Ability to communicate effectively in writing.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Demonstrated ability to use sound judgment in responding to issues and concerns.
• Demonstrated ability to analyze, research and synthesize large amounts of data with strong attention to detail.
• Ability to use discretion and maintain confidentiality.
• Experience and ability to work with individuals from diverse ethnic and cultural backgrounds with sensitivity and professionalism.

PREFERRED QUALIFICATIONS

• Experience working with Federal Grants.
• Experience with UCSC programs such as the AIS Enterprise Portal, CruzBuy, CruzPay and Infoview.
• Experience working in a post-secondary environment.
  

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Selected candidate must pass the employment misconduct disclosure process.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to work occasional evenings and weekends as directed.
• Exercise the utmost discretion in managing sensitive information learned in the course of performing their duties. Sensitive information includes but is not limited to employee and student records, health and patient records, financial data, strategic plans, proprietary information and any other sensitive or non-public information learned during the course and scope of employment. Understands that sensitive information should be shared on a limited basis and actively takes steps to limit access to sensitive information to individuals who have legitimate business need to know. Ensure that sensitive information is properly safeguarded. Follow all organizational policies and laws on data protection and privacy. This includes secure handling of physical and digital records and proper usage of IT systems to prevent data leaks. The unauthorized or improper disclosure of confidential work-related information obtained from any source on any work-related matter is a violation of these expectations.
• The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace

NOTICE OF AVAILABILITY

EEO/AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy.

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.