Restorative Sciences Department Administrator

Position Description:
The Department Administrator provides a wide range of high-level administrative leadership, supervision and support to the Department of Restorative Sciences. This position is the primary administrative contact for the department and manages the day-to-day operational, business, and financial activities in a way that is consistent with the priorities established by the Department Chair. They work on the continuous improvement of service delivery to academic divisions and develop processes to support change. This position requires excellent communication and interpersonal skills and knowledge of School and University policies and procedures.

40% Department Supervision

• Directs and coordinates the administrative services and support for department faculty, including balancing staff workloads as needed to ensure deadlines are being met
• Collaborate with department leadership to assess skill and capability gaps within the division support and coordinate with peers on possible group training initiatives. Plans and facilitates team-building activities, training and learning opportunities
• Incorporates new approaches, innovations, and continuous performance improvement amongst departmental staff and provides feedback both individually and at a team level
• Mentors and coaches staff in effective business relations, established practices, and professionalism. Identify needs and implement touch bases with administrators and assistants who need additional support.
• Promotes collaboration among division administrators within and outside the department. Encourages employee engagement and creates a culture of a positive, respectful, productive work environment through leadership and communication skills
• Sets priorities and goals for staff through university engagement, continuing education, and skill development
• Supervises staff on financial transactions, reconciliation of purchasing cards, and laboratory, clinic, and office purchases
• Continue to develop, build and maintain the Restorative Google shared drives
• Partners with Department Administrators, HR, Finance, Clinical Systems and other cross- functional teams to continue evolving training materials/workshops, etc. to help support teams
• Identifies and proposes solutions when/where communication breakdowns may be happening across the administrative and/or faculty teams. Identifies culture and communication improvement opportunities

35% Administrative Management

• Organizes, leads, and directs multiple projects throughout the Department. In partnership with the Chair, implements strategies and coordinates with the administrative team to achieve departmental goals and objectives. Create timelines, monitor workflows and assigns aspects of projects from inception to completion
• Participates in the department's strategic planning process; supports the development of new initiatives and realignment of existing programs through process and system management
• Assesses current and projected staff workload to ensure that the department's goals and objectives are achieved in a manner consistent with best practices and in compliance with university policies
• Conducts research, recommends action, and provides advice to the Chair on complicated, sensitive and confidential situations
• Evaluates current processes and searches for efficiency-building alternatives within the department and school
• Fulfill responsibilities and coverage of division administrators during planned and unplanned absences (i.e., LOA, resignations).
• Attends and contributes to department leadership meetings; anticipates, plans and achieves the daily and strategic administrative operations of the department
• Oversees promotion and tenure life-cycle
• Performs day-to-day operational tasks relating to office management, including making recommendations in determining the best use of space, purchasing or overseeing the purchase of general business materials, office services, and supplies for department faculty and staff
• Serves as a liaison and resource with other School of Dentistry departments, external individuals, and groups

25% Education Coordinator

• Serve as the point of contact for course support in Restorative Sciences
• Work 1:1 with faculty and division administrators to implement online improvements and redesign existing course sites, construct new sites and incorporate additional Canvas tools
• Act as a liaison with the Director of Assessment and Curricular Integration to resolve issues and remain current on School of Dentistry curriculum delivery efforts
• Oversee the implementation and maintenance of the Digital Accessibility Project directives
• Train faculty and division administrators on best practices and ensure course materials are converted and updated after every session

Required Qualifications

• BA/BS with at least 4 years of experience or a combination of related education and work experience to equal eight years; position involves comparing, verifying and reconciling data to help departments achieve overall objectives.

Preferred Qualifications

• Supervisory experience
• Ability to coordinate the work of others
• Experience in higher education/or complex organizations
• Ability to exercise professional demeanor and actions when dealing with students, staff, faculty, and the general public
• Extensive computer experience with word processing, spreadsheets, data entry, and manipulating data on inter-relational databases; proficient in Google Workspace and Microsoft Office
• In-depth knowledge of office procedures
• Ability to work successfully as a team player
• Ability to organize and prioritize multiple tasks to meet deadlines
• Demonstrates flexibility and initiative, as well as the ability to work independently with minimal supervision
• Ability to use sound judgment within a multiplicity of demands
• Demonstrated ability to analyze and resolve complex problems

The University of Minnesota School of Dentistry is the state's only dental school and the only dental school in the northern tier of states between Wisconsin and the Pacific Northwest. The School of Dentistry advances health through scientific discovery, innovative education, and the highest quality care for all communities. Our impact extends beyond dental offices to classrooms and clinics throughout the region. We educate dentists, dental specialists, dental therapists, dental hygienists, dental educators, and research scientists.

Pay Range: $69,500 - $75,000 USD/year; depending on education/qualifications/experience

Time Appointment Category: 75%-100% Appointment (If job description above does not specify appointment or expected weekly hours, assume a 100% appointment.)

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).