Business Operations Entry Professional

Job Summary:

The Department of Pharmaceutical Sciences seeks a Business Operations Entry Professional to work at the Anschutz Medical Campus in Aurora. The Business Operations Professional is responsible for supporting the business needs and functions of the Department of Pharmaceutical Sciences faculty and research personnel. There are currently 28 full-time faculty and approximately 55 Research staff, including postdocs and visiting faculty. This position will provide essential administrative and financial support to the Department, the faculty, their designees, and other business units as assigned. The Business Services Professional will also be responsible for assisting with research support operations as needed.

Key Responsibilities:

• Responsible for processing general requests for assistance, such as scheduling room reservations, taking meeting minutes, scanning, printing research materials, and setting up virtual meetings, etc.
• Coordinate travel for the DOPS faculty or research staff/students, which may include detailed itineraries and working within a budget.
• Planning, coordination and execution of both on- and off-campus events and official functions on behalf of the Chair and Department, ensuring room reservations/setup/configuration catering, transportation, hotels, audio/visual needs, health protocols, vendor contracts, guest/attendee invites and tracking, security/building access, parking, assuring ADA Access, and general troubleshooting and all necessary paperwork is completed in advance of events.
• Coordinate itineraries and logistical arrangements for guest speakers and faculty candidates for the Department, including scheduling meetings with campus faculty; planning for flights, hotel accommodations, expense reports, and honoraria.
• Responsible for procurement services, monthly expense reports, travel reimbursement, and requisitions on behalf of and in support of DOPS faculty, ensuring the items are received and properly allocated. Assist other Department members as assigned.
• Assist faculty with professional development fund spending following all applicable (university, state, federal) regulations, policies, and procedures. Answer faculty questions and provide any necessary financial data related to professional development funds.

Work Location:

Onsite - this role is expected to work onsite and is located in Aurora, CO.

Why Join Us:

The Skaggs School of Pharmacy and Pharmaceutical Sciences, located at the Anschutz Medical Campus, is an internationally renowned School of Pharmacy and a top-tier research school ranked in the top 10% of more than 140 schools in the country for research grant funding. At the Skaggs School of Pharmacy and Pharmaceutical Sciences, we are committed to excellence and innovation in professional, graduate and post-graduate education; scholarship and research; patient-centered care; public health advocacy; and societal leadership and engagement. Together, our innovation, discoveries and engagement with our communities improves the health and well-being of society.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• One (1) year of business operations experience.
• One (1) year of experience coordinating in-person and virtual events in an academic setting.
• One (1) year of financial, accounting, and/or general business experience in higher education.
• One (1) year of experience with University of Colorado systems (HCM, Marketplace, Concur), reporting, finance, procurement, invoicing, and expense reconciliation.
• Experience providing administrative support.
• Financial and budgetary experience.
• Professional customer service experience.

Knowledge, Skills, and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Significant knowledge and strong proficiency with Microsoft Excel, Word, Access, PowerPoint, Outlook, OneDrive, and working with 'live' documents.
• Strong attention to detail and accuracy, balanced with the ability to maintain a broad perspective.
• Excellent analytical, critical thinking, and problem-solving skills
• Ability to establish work priorities and follow through to ensure completion of activities.
• Ability to envision innovative ways of doing things and able to assertively challenge the status quo.
• Strong organizational skills.
• Ability to maintain confidentiality and exercise appropriate discretion with information.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Shelly Lange, shelly.lange@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by July 27^th, 2025.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $51,437 - $65,427.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

The University of Colorado (CU) is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing non-discrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.