Senior Accounts Payable Analyst - Operations & Compliance

SUMMARY:

The Senior Accounts Payable Analyst is responsible for overseeing the day-to-day operational functions of the accounts payable (AP) process while ensuring compliance with internal company policies and procedures. This role supports the Associate Director, Accounts Payable, and plays a critical part in driving process improvements, ensuring operational efficiency, and maintaining internal controls within the department.

The role also provides ongoing support to our offshore AP team by serving as a key point of contact for coordination, guidance, and operational alignment across functions. This role requires a self-starter with strong analytical capabilities to identify root cause issues, drive process efficiency, and ensure cross-team alignment. The Senior Accounts Payable Analyst is expected to take ownership of problems, think critically, and help enforce process standards.

ESSENTIAL DUTIES/RESPONSIBILITIES:

Operational Support

• Act as a key liaison to provide guidance and clarification on policies and procedures to the offshore AP team, ensuring alignment with onshore leadership on priorities, timelines, and process execution.
• Perform weekly review of payment batches and approvals to ensure compliance with company policies and procedures.
• Monitor daily AP processes, ensuring timely and accurate invoice processing, approval, and payment cycles.
• Run, analyze, and interpret AP reports, KPIs, and dashboards to monitor performance trends, accuracy, and identify areas for improvement.

Compliance & Audit

• Act as the primary point of contact for compliance-related inquiries and audit support, including preparing documentation for internal and external audits and remediation efforts as needed.
• Champion adherence to established processes and controls, ensuring consistency, accuracy, and accountability.
• Develop, maintain, and update AP process documentation and workflows to ensure clear roles, responsibilities, and standardization across both onshore and offshore teams.

Cross-functional Collaboration & Issue Resolution

• Review reports, metrics, and reconciliations; offer feedback to support accuracy, compliance, and timely processing.
• Collaborate cross-functionally with Procurement, Accounting, and business units to resolve invoice and payment issues.
• Proactively identify and analyze operational risks, root cause issues, and process inefficiencies within invoice or system workflows; escalate or implement improvements as appropriate.
• Apply critical thinking and leadership qualities to influence outcomes and support issue resolution across onshore and offshore teams.
• Provide backup support to the Associate Director, Accounts Payable, as needed, including team leadership and oversight of escalated issues.
• Support system enhancements and user acceptance testing (UAT) related to AP processes and ERP systems.
• Support change management initiatives by coordinating communication of updates and new processes across AP teams.
• Provides guidance to offshore team members through operational oversight but does not have direct people management responsibility.

SUPERVISORY RESPONSIBILITIES:

• No supervisory responsibilities.

EDUCATION/EXPERIENCE/KNOWLEDGE & SKILLS:

Education:

• BS/BA degree in Accounting, Finance, Business Administration and 5 years of experience, or related field preferred; or
• Significant, progressive Accounts Payable / Finance Operations experience (typically 7-10+ years), with demonstrated mastery of AP processes, compliance, and ERP systems, may be considered in lieu of a formal degree; or
• Equivalent combination of education and experience.

Experience:

• Minimum 5 years of Accounts Payable or related finance operations experience; public company experience is required.
• Strong knowledge of AP processes, internal controls, SOX compliance, and audit requirements.
• Hands-on experience with ERP systems (SAP S/4HANA preferred) and workflow tools.
• Advanced Microsoft Excel skills; experience creating reports and analyzing large datasets.
• Proven ability to manage multiple priorities in a fast-paced, high-volume environment.
• Experience working with international/offshore teams is a plus.

Knowledge, Skills and Abilities:

• Proficiency in SAP (S/4HANA) and Concur is highly preferred.
• Familiarity with invoice automation tools (e.g., xSuite or other OCR-based platforms).
• Strong analytical skills, with the ability to identify trends and recommend solutions.
• Intermediate to advanced Excel skills (pivot tables, lookups, etc.).
• Understanding of SOX compliance, IRS 1099, and Escheatment requirements.
• Excellent communication skills with the ability to interact with all levels of the organization.
• Strong attention to detail, organizational, and project management skills.
• Demonstrated initiative and ability to manage multiple tasks effectively with minimal supervision.
• Collaborative team mindset and high customer service orientation.
• Ability to prioritize effectively and manage competing deadlines in a fast-paced environment.
• Demonstrated curiosity and willingness to question existing processes to improve outcomes.
• Flexible and adaptable; thrives in environments with evolving priorities and business needs.
• Creative thinker who looks beyond conventional solutions to address problems and inefficiencies.
• Proactive contributor with a team-oriented mindset who takes initiative to support departmental goals.

Work Environment/Physical Demands:

Our office is a modern, open-plan space that foster collaborations and creativity. Teams work closely together, sharing ideas and solutions in a supportive atmosphere. We provide all necessary equipment, including dual monitors and ergonomic chairs, to ensure a comfortable workspace.

Travel requirements can be listed by stating up to certain % of time traveling.

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If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.