Engineering Principal Associate Director's Office Administrator - Active Security Clearance Required

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are dedicated to fostering a culture that values individuals, talents, partnerships, ideas, experiences, and different perspectives, recognizing their importance to the continued success of the Laboratory's mission.

Pay Range

$109,530 - $134,100 Annually

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employee's position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

We have an opening for a highly organized and proactive Administrator to join our team in the Engineering Principal Associate Director's Office. In this key role, you will be responsible for managing the day-to-day business operations, while also serving as the Directorate Workforce Administrator and Scholar Program Lead. You will supervise a team of exempt and non-exempt administrative staff, coordinating a variety of business and administrative activities. You will work independently to plan, execute, and provide oversight for a range of business, workforce, and organizational requirements. This position requires the ability to manage conflicting priorities with a high degree of flexibility, organization, and discretion. As a member of the Directorate Administrative Management Team, you will play a vital role in supporting our organization's mission and initiatives. We are looking for someone with proven experience in office management or administration, strong leadership and communication skills, and the ability to handle confidential information with professionalism. This position is in the Engineering Principal Associate Director's Office.

In this role you will

• Oversee and manage all day-to-day administrative operations for the Engineering Principal Associate Director's Office, proactively identifying and assessing needs and practices and independently developing and executing solutions for complex issues and to support strategic initiatives.
• Serve as the Directorate personnel transaction (PAS) initiator, process salary transactions, and provide advice and guidance on salary administration and related matters, including analyzing and interpreting Human Resources (HR) requirements/guidance to determine courses of action for obtaining optimal results.
• Analyze, recommend, establish, implement, and regularly review and evaluate internal administrative procedures and systems to enhance operational efficiency and effectiveness.
• Supervise exempt and non-exempt administrative staff, including workload management, hiring input, staff development, training, mentoring, performance appraisals, and salary recommendations.
• Act as the Directorate point of contact for all hiring activities, communicating and providing guidance on employment and compensation processes, ensuring accurate and timely reporting of personnel metrics, while also interpreting and ensuring compliance with applicable policies, procedures, regulations, and laws.
• Manage the Directorate Scholar Intern program, including review and approval of hires and transactions, tracking scholar metrics, and leading the virtual summer program.
• Serve as the Directorate Return to Work Liaison, coordinating with management and support departments to advise on safe return-to-work processes, accommodations, and policy communications.
• Attend institutional meetings as needed, manage Directorate ER and NR funds and Recognition and Awards programs, partner with the Directorate Administrator on business and strategic planning, and serve as a resource for salary administration and the annual Compensation Increase Program (CIP).
• Perform other duties as assigned.

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at time of hire.
• Associate degree in a related field or equivalent combination of relevant experience and education.
• Demonstrated experience successfully supervising staff, fostering team development, and coordinating complex and highly involved administrative and operational activities.
• Proven ability to lead business, operational, and organizational initiatives, including representing management among internal and external contacts.
• Advanced administrative and organizational skills, including independent coordination and prioritization of multiple complex and variable tasks while working under tight deadlines.
• Strong interpersonal and communication skills, with experience exercising discretion and judgment in sensitive matters and effectively negotiating, influencing, and presenting to all levels of personnel.
• Proficient in HRIS and applicant tracking systems, with experience interpreting and applying employment policies and procedures, and strong analytical and creative problem-solving skills to resolve complex issues.
• Comprehensive experience with, and knowledge and understanding of principles of personnel administration, policies and procedures, compliance requirements and state and federal laws (FSLA, ADA, EEO, etc.), including all processes related to postings, hiring, and job reclassifications.

Qualifications We Desire

• Bachelor's degree in Business Administration or related field or progressive competence obtained through a combination of experience and education/training.
• Knowledge and experience interpreting and implementing LLNL policies, procedures, and practices.
• Knowledge or familiarity of the Engineering Directorate.

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2025 Best Places to Work by Glassdoor!
• FlexibleBenefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visithttps://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the useand/or possession ofmobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area whereyou are not permitted to have a personal and/or laboratory mobile devicein your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

Ifyou useamedical device, whichpairs with a mobile device,you must still follow the rules concerningthe mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities requireseparate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under "Find Your Job" of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams:https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

CaliforniaPrivacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitlesjob applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.