Health Professional Educational Specialist

F_TEP-Campus Employees

Temporary Employment

85447BR

Job Summary

The anticipated duration of this temporary assignment is through approximately the end of September. Please note: must be on-site 3 days per week, and will be required to be on-site for the first 2 weeks for training.

Involves designing, conducting, promoting, evaluating and supporting health professions education Manager and Director in programs to be in compliance with organizational objectives and nationally accepted accreditation standards and requirements. Supports learners (including but not limited to faculty, residents, clinical fellows, graduate or undergraduate learners, practicing or licensed professionals) in areas such as curriculum, teaching and learning activities, scheduling, core competencies, assessment and evaluations. Coordinates all activities associated with ongoing administration of health professions education programs under direction of Manager and Director.

• Communicate with speakers and moderators, providing relevant guides.
• Collect and manage Conflict of Interest (COI) disclosures and mitigation.
• Gather titles and objectives for sessions.

• Create and distribute flyers and email announcements.
• Manage Outlook invites and update the Resident Google Calendar.
• Maintain department website updates.

• Reserve/cancel event spaces via the Event Management System.
• Provide in-person IT support (A/V setup, microphones, hybrid options).

• Oversee COI and COI mitigation processes.
• Maintain session titles and objectives for CE credits.
• Track attendance and submit annual credit requests.

• Coordinate faculty/resident meetings and dinners.
• Arrange travel, lodging, and expense reimbursements.
• Prepare thank-you notes and honorariums.

• Schedule faculty preceptor presentations and evaluations.
• Organize weekly resident preceptor Zoom lectures.
• Assign course preferences and manage scheduling.
• Send bi-weekly participant emails and follow up on evaluations.

• Coordinate subspecialty clinical sessions and notify rotators.
• Manage external medical student rotation applications (seasonal).

• Track shadowing requests and session availability.
• Enforce student participation limits.
• Schedule and facilitate advisory sessions via Zoom and Outlook.

• Arrange catering for elective sessions.
• Maintain and update the student group listserv.

• Update Grand Rounds and medical student scheduling.
• Monitor event recordings for scheduling alignment.
• Arrange ad-hoc and recurring meetings.

• Institutional: Scheduling, event management, financial processing, educational platforms, document storage.
• Other: Video conferencing, project management tools, application systems, website content management

• MyAccess: MedHub, BOX, 25Live Classroom Scheduling, BearBuy, UCSF Events Calendar, MedSis, UCSF Medical Center - Account Request Form, Zoom, Smartsheet, Teams

• VSLO, Derm Department Website (Drupal), HighMarks

• Assist with catering and logistical needs.
• Perform other assigned tasks as needed.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

Required Qualifications

• Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry.
• Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program.
• Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.
• Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners.
• Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail oriented precision.
• Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues.
• Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems.

Preferred Qualifications

• Knowledge of UCSF systems
• Prior experience in Health Education field

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Organization

TEP

Job Code and Payroll Title

004484 HEALTH PROFNS EDUC SPEC 2 CX

Job Category

Administrative Support, Education, Professional (Non-Clinical), Temporary Employment

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Temporary Employment

Percentage

100%

Location

San Francisco, CA

Campus

Mount Zion (SF)

Work Style

Hybrid

Shift

Days

Shift Length

8 Hours

Additional Shift Details

M-F 40 hours a week