Administrative Assistant
 IES Communications | |
 United States, Arizona, Tempe | |
| 2801 South Fair Lane (Show on map) | |
 Jul 14, 2025 | |
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Must have clean driving record. Must be able to obtain DOT Certification. Must be open to driving forklift. 7AM-4PM Monday- Friday Schedule
Job Summary: We are seeking a reliable and detail-oriented Administrative Assistant to support our warehouse operations. This role involves managing clerical and administrative tasks to ensure the smooth operation of the warehouse on a day-to-day basis. The ideal candidate will be highly organized, efficient, and able to work independently in a fast-paced environment. Job Duties and Responsibilities: Handle daily administrative tasks such as data entry, filing, scanning, and document management. Maintain accurate records of inventory, shipments, and warehouse transactions. Prepare and process shipping documents, invoices, and purchase orders. Coordinate with warehouse staff and management to ensure timely communication of orders and deliveries. Assist with scheduling inbound and outbound shipments. Manage warehouse supplies and ensure the warehouse is well-stocked and organized. Responsible for accurately receiving, picking, packing, and shipping materials. Answer phone calls, emails, and direct inquiries to the appropriate personnel. Comply with safety procedures and company policies. Perform other administrative and clerical duties as assigned. Other responsibilities as assigned. Min USD $20.00/Hr. Max USD $23.00/Hr. Qualifications Physical and Mental Requirements: This position is based in a warehouse. Walking, pushing, lifting to 50 lbs. Must promote the Company culture and mission to all employees, vendors, clients and business partners. Must have proven problem-solving skills, critical thinking skills and the ability to effectively read, write and give oral presentation(s). Education, Certification, License, and Skill Requirements: High school diploma or equivalent Previous experience in an administrative role; warehouse or logistics experience is a plus. Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with inventory or ERP systems a plus. Must be able to qualify for a DOT certification Must have a valid driver's license Strong organizational and time-management skills. Excellent written and verbal communication skills. Ability to multitask and prioritize in a busy environment. Attention to detail and a high level of accuracy. Team player with a positive attitude. Minimum Years of Experience 2-4 License Required No Minimum Education High School Overview IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES's 2019 fiscal year ending September 30, 2019 IES produced over $1.1 billion in revenue and employed over 5000 employees at over 79 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females. Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply. EEO Statement PLEASE NO AGENCY CALLS. NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid. EEO & Affirmative Action The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government. View Your Equal Employment Opportunity rights under the law. "EEO is the Law" poster | "EEO is the Law" poster supplement View IES' policy on Pay Transparency Pay Transparency NonDiscrimination Poster Disability Accommodation IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance. IES Participates in E-Verify E-Verify Information English/Spanish Right to Work English Spanish | |