Consortium Coordinator, Ventura County Adult Education (OnSite, Part Time Temporary position)

About WestEd

As a community of over 1,400 researchers, practitioners, consultants, and administrative professionals from all backgrounds and life experiences, we are committed to making a qualitative difference in the lives of youth, children, and adults. We conduct and apply research, develop evidence-based solutions, and provide consulting services across the country in both rural and urban communities to improve equitable outcomes for individuals from infancy through adulthood. Serving as trusted partners in the areas of education, health, and justice, our teams enhance capacity within communities and school districts to prioritize impact - asking the right questions, customizing methodologies, developing relevant tools, and implementing best practices specific to a diverse range of stakeholder needs.

WestEd supports individual initiative, excellence, and hard work of all individuals in our hiring and work practices. WestEd complies with all applicable federal and state anti-discrimination laws, as well as OFCCP requirements. All qualified applicants will receive consideration for employment without regard to disability, or status as a protected veteran.

SPECIAL NOTICE REGARDING THE WORK LOCATION OF THIS POSITION-Although WestEd provides the option of working at one of its facilities for employees, many roles allow employees to choose to work remotely for their own convenience. The decision to allow remote work at the employee's convenience is based on the requirements of the position or project in question.

Department Brief Description:

WestEd is seeking an experienced coordinator to serve as the Consortium Coordinator for the Ventura County Adult Education Consortium (VCAEC). A strong candidate will be a proactive self-starter with strong coordination, communication, and coordination skills, experience in ensuring compliance with state regulations, and excellent skills in working with diverse stakeholders. Working under the direction of the project lead, the Consortium Coordinator will support the execution of tasks outlined in the annual scope of work. The role requires monthly travel to agency sites throughout Ventura County, as well as attendance at the California Adult Education Program's annual conference and other essential meetings, including public meetings and conferences focused on adult and workforce education. This position will be located on-site at Moorpark Adult School. The Consortium Coordinator will be responsible for the following key areas of work:

Meeting and Event Support

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  • Support planning, scheduling, and logistics for in-person monthly VCAEC Board meetings, working group meetings, or other consortium events.
  • Prepare and disseminate meeting materials and minutes.
  • Coordinate training and support sessions and workshops for VCAEC members.
  
  
  
  
• Communication and Coordination
  
  
  
  • Serve as the first point of contact for member agencies and the public, providing timely responses to inquiries and support on programmatic and administrative matters.
  • Develop and maintain effective communication channels within the consortium and disseminate critical information, resources, and updates to consortium members regarding CAEP deadlines for reports, plans, and deliverables.
  • Maintain and update contact lists and other essential documentation.
  • Schedule and support planning and check-in meetings with consortium vendors.
  
  
  
  
• Consortium Finance
  
  
  
  • Participate in bi-weekly finance meetings with consortium fiscal manager.
  • Track and monitor requests, payments, and reimbursements to vendors and member agencies.
  • Support quarterly review and reporting in NOVA system.
  
  
  
  
• Compliance and Reporting
  
  
  
  • Stay current on CAEP guidelines and regulations through participating in CAEP webinars and other state correspondence.
  • Support three-year and annual planning processes, including information gathering, needs assessment, and data entry into NOVA system.
  • Develop expertise in NOVA reporting system.
  
  
  
  

*Note: Visa sponsorship is not available for this position. Successful candidates must be authorized to work in the United States.
WestEd conducts a criminal background check and education verification for all new hires. Any offers of employment will be contingent on receiving a clear background check in accordance with applicable law.

HOURLY: $50hr WestEd is a Drug Free Employer and maintains a drug-free workplace. #LI-CA #Circa-CA

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)