Executive Assistant

Job Title: Executive Assistant

Location: Washington, D.C.

Pay Rate Range: 27.00hr - 27.00hr

Staffmark Workforce Solutions offers this exciting contract opportunity at a global leader in electronics, mobile devices, and appliances located in Washington, D.C.

Executive Assistant

Top Skills:

1. Organization

2. Sense of Urgency

3. Ability to work with little to no supervision

Summary:

We are looking for a talented Executive Assistant to join our Strategy and operations team in Washington, D.C. In addition to administrative duties, the Executive Assistant will have opportunities to explore policy work on key issues. The Executive Assistant must be effective in planning, prioritizing, and executing tasks in a timely manner. They must also exhibit skills in building & maintaining strong relationships both internally & externally. The ideal candidate is able to work in a fast-paced environment with little to no direct supervision.

Responsibilities:

* Provide administrative support to key leadership, such as managing calendars, expenses and travel arrangements

* Managing relationships with vendors, processing invoices, and overseeing vendor registration process.

* Organize internal team-building activities

* Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

* Collaborate on policy projects with our public policy team where applicable

* Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

* Review and approve invoices, reports, memos, letters, financial statements, and other documents.

* Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

* Prepare agendas and make arrangements for committee, board, and other meetings.

* Make arrangements for travel, planning meetings, etc.

* Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests

* Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc.

* Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively

* Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed

* Triage and do basic troubleshooting for hardware. Software and phone issues. office supply management, and other general office management functions

* Liaison with customer and internal exec level

* Develop and maintain cross-divisional relationships with other admin assistants

* Handle ad-hoc admin duties as they arise

Requirements:

* A bachelor's degree

* Minimum of 1-2 years of professional experience in a GR or legislative office (internships included)

* Excellent interpersonal and communication skills, and ability to work effectively with all levels of the organization

* Strong organizational and project management skills

* Ability to work independently and manage multiple priorities

* Knowledge and understanding of Congress, the White House, and federal agencies desired.

* Verbal and written communication skills, multi-tasking, customer service skills, and interpersonal skills.

* Expert ability to work independently and manage one's time.

* Expert ability to keep information organized and confidential.

* Expert ability in event planning, budgeting, etc.

* Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner

* Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint.

* (PREFERRED) Bilingual in Korean and English

Staffmark talent working with this client receive competitive compensation and a great benefits package including medical, dental, vision, 401K, and Paid Time Off plus more!

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All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.

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