Assistant Project Manager

Join Concepts in Millwork as an Assistant Project Manager - Where Craftsmanship Meets Coordination!

Do you take pride in precision, craftsmanship, and seeing exceptional architectural woodwork come to life?
We're looking for a skilled and dependable Project Manager to join our team at Concepts in Millwork. In this detail-oriented role, you'll coordinate the successful execution of custom millwork projects from start to finish-collaborating closely with clients, craftsmen, and internal teams to ensure timelines, quality standards, and client expectations are met. As part of our family-oriented company, your organizational skills and dedication to excellence will help bring unique spaces to life that stand the test of time.

Job Details

Salary

$62,000 - $79,000

Job Type

Full-time. 7:00am - 4:00pm Mon-Fri. (Additional Hours as Needed)

Application Window

The Application window is anticipated to close on 05/02/2025.

Immunizations and Testing are required for this position.

Why You'll Love Working With Us:

• Comprehensive Benefits Package:
  • Including 100% employer-paid base level medical coverage for employees. Employer-sponsored Life Insurance for the employee and eligible dependents.
  • Life Insurance, Employee: $30,000 100% Employer Paid.
  • Life Insurance, Spouse/Partner: $12,500 100% Employer Paid.
  • Life Insurance, Child: $5,000 100% Employer Paid.
  • Voluntary Life/AD&D
  • Voluntary Accident Insurance
  • Dental
  • FSA
  • PTO
  • Paid Holidays
  • 401k

• Employee-Centric Perks: Enjoy company-sponsored meals with colleagues, along with exciting events and recognition programs that celebrate YOU.

• Growth-Focused Culture: Opportunities to lead, innovate, and contribute to a team that values your expertise.
• Engaging Team Atmosphere: We're more than just a workplace - we're a family. Collaboration, innovation, and mutual respect are at the heart of everything we do.

• Communicate with customer at all phases of project and communicate schedule durations - utilize job status report monthly
  • Attend meetings as necessary to clarify scope or means of fabrication
  • Able to write RFI's to clarify scope and obtain necessary information to keep project on schedule
  • Assess risk against engineering, production and installation durations against GC's schedule
  • Redline the GC's construction schedule and communicate what we can do - document those conversations and have paper trail
  • Customer service oriented - PMs to have constant interaction with customers (internal and external) to meet customer needs and achieve a profitable project.
• Communicate with all internal departments to oversee the following:
  • Drawings and submittal package are accurate and in accordance with (1) contract drawings and specs (2) CONCEPTS IN MILLWORK's standard construction methods (3) AWI requirements. Communicate deviations between Architect and our submittals with engineering at handoff. Explain your plan of action.
  • Quality and scheduling expectations are met and or exceeded in the shop
  • Deliveries are coordinated and scheduled in a timely and efficient manner - site access, elevator use, staging area, etc.
  • Quality and scheduling expectations are met and or exceeded in the field
• Set up job trackers and keep up to date - Project review on a weekly basis
• Contract review - read and understand the scope, terms and conditions of what we are signed up for. Understand requirements - Bonded, LEEDS, AWI, FSC, badging, etc.
• Understand scope of project inside and out and lead times of material
• Create internal schedule for CONCEPTS IN MILLWORK - milestone schedule to meet GC schedule
  • Keep CONCEPTS IN MILLWORK on track for all stages of project
  • Manage subcontractors / buyouts throughout project - make sure subcontractors are in compliance with insurance and workman's comp
• Set up and maintain a project budget and SOV pertinent to the individual project and overall billing projections for the company
  • Monitor costs to ensure job is within estimate scope budgets
• Set up and run handoffs for engineering, production and installation
• Field dimension projects
• Oversee or create ARF's, ERF's DRF's and schedule installation for projects
• Create 1A's for releases - ensure all scope is fabricated per contract documents
• Prepare for WIP and attend meetings - be able to answer questions about project status and estimated costs to complete with upper management and ownership
• Fill out monthly billings in Sage for completed scope - send to billing specialist
• Seek approval to bill retainage from GC after final billing is sent
• Get involved with collections when needed

• Have a minimum of 1 year of project management coordination experience in an architectural millwork environment to include: field measurements, reviewing shop drawings and other project management skills from handoff to project completion.
• Able to read and understand architectural drawings and specifications; must be able to identify errors and/or omissions on the drawings and request immediate clarification.
• Proficiency in Microsoft Office (especially Excel).

• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Other duties, responsibilities and activities may change or be assigned at any time with or without notice based upon business needs

• Physical demands:
  • While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects; reach with hands and arms; climb stairs; balance; stoop and/or kneel. The employee must occasionally lift or move up to 25 pounds.

• Work Environment: While performing the duties of this job, the employee will work in an office environment, will be exposed to moving machinery in a temperature controlled environment (the shop floor) and will conduct site visits as necessary. The noise level in the work environment can be minimal to high.