New

Program Coordinator I

Rutgers University

life insurance, paid time off

United States, New Jersey, New Brunswick

Jun 06, 2025

Position Details

Position Information

Recruitment/Posting Title	Program Coordinator I
Job Category	URA-AFT Administrative
Department	Graduate School New Brunswick
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Program Coordinator I for the Graduate School New Brunswick. Reporting to Senior Associate Dean Hae Chang Gea, the Program Coordinator will provide comprehensive administrative and programmatic support for the Academic Affairs division of the School of Graduate Studies. Among the key duties of this position are the following: Assists with implementing and tracking Faculty Database, student Individual Development Plans, managing requests for exceptions to the seven-year rule, and supporting the Academic Appeals Committee. Contributes to institutional assessment efforts and new SGS initiatives focused on enhancing graduate education and student success. Coordinates internal fellowships and awards such as the Dean's Fellowships and SUPER-Grad Awards, in collaboration with graduate program directors. Supports application processes, maintain organized records, assist in developing procedures, and help facilitate meetings with schools and programs. Responsible for managing and tracking confidential faculty affairs correspondence. Assists the SGS Business Manager with report compilation. Serves as backup to two existing Program Coordinators to assist with transactions including preparation of requisitions, expense reports, journal entries, entering hourly payroll, initiator of Recruitment, Onboard & Classification System and record keeper for paid time off for staff in the Absence Reporting System.
FLSA	Nonexempt
Grade	04
Salary Details	minimum $57,356
Minimum Salary	57356.00
Mid Range Salary	71372.00
Maximum Salary	85388.00
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Full Time
Working Hours (per week)
Standard Hours	37.50
Daily Work Shift	Day
Work Arrangement
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree or an equivalent combination of education and/or experience. Two years of relevant experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Computer literacy and expertise in Microsoft Excel, PowerPoint, Word and Outlook and willingness to learn new platforms (Submittable and FileMaker). This role requires strong organizational and computer skills, the ability to multitask, plan and lead small projects, and maintain accurate records. Excellent communication, sound judgment, and the ability to escalate issues appropriately are essential.
Preferred Qualifications	Master's degree preferred. Working knowledge of graduate education. Demonstrated experience of working successfully and collaboratively in a fast-paced deadline driven professional environment. The attention to detail is essential.
Equipment Utilized	Filemaker, Canvas, Submittable, Qualtrics.
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	25ST1158
Posting Open Date	06/02/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	College Ave (RU-New Brunswick)
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement