Account Payable Specialist

Join us today and make a difference in people's lives!

LivaNova is a global medical technology company built on nearly five decades of experience and a relentless commitment to improving the lives of patients around the world. Our advanced technologies and breakthrough treatments provide meaningful solutions for the benefit of patients, healthcare professionals, and healthcare systems.

Position Summary:

We are seeking a detail-oriented and proactive Accounts Payable (AP) Specialist to join our North America AP team. This role is key to ensuring the accurate and timely processing of vendor invoices and payments while maintaining strong internal controls and compliance with company policies.

Reporting to the North America AP Supervisor, the ideal candidate will bring strong analytical skills, sound decision-making skills, and a collaborative mindset. You will play a critical role in maintaining vendor relationships, identifying and resolving discrepancies, and helping to streamline our AP processes.

Key Responsibilities:

• Tasks include 3-way matching, and ability to accurately post non-purchase order (non-PO) invoices, ensuring accuracy and compliance with internal accounting procedures with a target goal of processing an average of 45 invoices per day.
• Respond to vendor inquiries and emails within 48 hours, maintaining an organized inbox and moving completed emails to designated inboxes.
• Identify, investigate, and resolve discrepancies between purchase orders and invoices.
• Accurately report accruals within tight deadlines; demonstrate the ability to determine when an invoice requires accrual and complete the corresponding Excel report for timely submission.
• Understand and process prepaids and down payments appropriately.
• Process weekly vendor payments, including printing and mailing of checks.
• Assist with new vendor setup in compliance with company policies.
• Help resolve outstanding checks and follow up with vendors or business partners.
• Perform remote deposit processing and ensure accurate coding.
• Collaborate cross-functionally with internal teams and escalate issues as needed.
• Adhere strictly to documented desk procedures, ensuring all instructions are followed without omission.

Required Skills & Qualifications:

• Minimum 2 years of SAP experience in an AP environment.
• Intermediate Excel skills, including proficiency with VLOOKUPs, SUM functions, and maintaining consistent formatting.
• Strong attention to detail, organizational skills, and ability to prioritize tasks.
• Positive attitude, strong work ethic, and a commitment to producing quality work.
• Ability to work independently and meet tight deadlines.
• Excellent written and verbal communication skills, including active listening and follow-through.
• Ability to schedule and lead meetings to resolve open issues with internal partners or vendors.

Pay Transparency and Benefits:

• A reasonable estimate of the hourly rate for this position is $60-70k/yr. + discretionary annual bonus. Pay ranges may vary by location.
• Health benefits - Medical, Dental, Vision
• Personal and Vacation Time
• Retirement & Savings Plan (401K)
• Employee Stock Purchase Plan
• Training & Education Assistance
• Bonus Referral Program
• Service Awards
• Employee Recognition Program
• Flexible Work Schedules
  

Valuing different backgrounds:

LivaNova values equality and diversity. We are committed to ensuring that our recruitment process is fair, transparent and free from unlawful discrimination. Our selection process is driven by the key demands/requirements for the role rather than bias or discrimination on the basis of a candidate's sex, gender identity, age, marital status, veteran status, non-job-related disability/handicap or medical condition, family status, sexual orientation, religion, color, ethnicity, race or any other legally protected classification.

Notice to third party agencies:

Please note that we do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Services Agreement, we will not consider, or agree to, payment of any referral compensation or recruiter fee. In the event that a recruiter or agency submits a resume or candidate without a previously signed agreement, we explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Beware of Job Scams:

Please beware of potentially fraudulent job postings or suspicious recruiting activity by persons posing as LivaNova recruiters or employees. The scammers may attempt to solicit confidential, personal information, such as a social security number, or your financial information. LivaNova will never ask for fees prior/during/after the application process, nor will we ask for banking details or personal financial information in return for the assurance of employment. If you are concerned that an offer of employment might be a scam or that the recruiter is not legitimate, please verify by searching for "See Open Jobs" on https://www.livanova.com/en-us/careers, and check that all recruitment emails come from an @livanova.com email address.