Assistant Dean for Business Operations

The College of Agriculture and Life Sciences ( CALS) at NC State leads partnership-driven discovery, learning, and engagement. As a land-grant university and the state's pre-eminent college of agriculture and life sciences, CALS serves North Carolina through academics, research, extension, and international programs. The college prepares students for career paths, discovers and applies unbiased knowledge through advances in science and technology, and drives economic development to improve the quality of life for North Carolinians, our nation, and the world. The college fulfills the land-grant mission by embracing an interdisciplinary approach to achieve new scientific breakthroughs that translate into solutions to meet grand challenges involving food, farming, fiber, feed, families, health, energy, water, and the environment. The college comprises 12 academic departments, multiple research and extension units, and oversees 18 research stations and 4 field labs across the state. CALS Administration includes the office of the Dean and the offices of Research, Extension, Academics, Human Resources, and Business Operations.

The Assistant Dean of Business Operations provides a critical leadership role for the college and serves as an expert resource to the Dean and college administration for developing college policy and strategic priorities. The Assistant Dean leads the CALS Business Operations ( CBO) units to deliver budget, accounting, and other operational support services to its stakeholders including Associate Deans, department heads, unit directors, faculty, students, and staff. The CBO oversees annual total college expenditures of $300 million across a range of state and federal appropriations, sponsored programs, foundation support, and other funding sources. The CBO provides "shared services" to enhance the college's business functions and improves compliance through the consolidation of traditionally distributed business operations into a single unit. The goal of shared services is streamlining processes and procedures to reduce time and effort, and associated costs, and yield higher operational and organizational effectiveness through consistency in the application of policies and processes.

Reporting to the Dean, the Assistant Dean of Business Operations provides overall leadership and managerial oversight of the CBO units of Business Services and Budgets & Planning, and the two Directors who oversee these units. The first unit, Business Services, encompasses the accounts payable, accounts receivable, PCard, and Travel areas and handles the processing of transactions and college-level approvals for all CALS departments, centers, and extension units. The second unit, Budgets & Planning, assists departments with budget projections and spending plans for their various budget portfolios which include: state and federal appropriations, distance education, sales and service, Education and Technology Fees ( ETF), Facility and Administration (overhead) funds, restricted trust funds, discretionary funds, and endowment investment income. This unit also oversees the Federal Capacity (Hatch and Smith Lever) Formula funding received by CALS annually to support both its Research and Extension activities. This funding is in addition to the state-appropriated funding received by the College and requires a one-to-one cost match.

Through interaction with the two unit Directors, the Assistant Dean of Business Operations assists in the creation of strategies, formulates policies, and coordinates processes and procedures to deliver services efficiently with high levels of customer service and adherence to University, UNC System Office, and State and Federal policies and procedures. This includes oversight of the annual Pulse Check survey, and interpretation of the results, sent to the CALS Community to assess each of the CBO Units. When possible, this position also coordinates with Enterprise Application Services ( EAS) and CALS Information Technology to optimize the use of technologies in service delivery. The Assistant Dean serves as a leader and mentor to the two Directors in their management and oversight of their respective units within the CBO. This includes setting goals and performing the annual appraisal process for these Directors. This position supervises the CBO Administrative Programs Manager who is responsible for administering state-mandated projects, along with providing global oversight of office operations and HR functions in the CBO.

The Assistant Dean is responsible for leading the establishment, implementation, and evaluation of CBO Strategic Initiatives, which build upon previous CBO Strategic Initiatives and align with both the College and University Strategic Plans. Over the past few years, the CBO has developed Standard Operating Procedures ( SOP) and associated training. This position oversees that process, at a high level, providing final approval of all SOPs and dissemination to Department Heads, Center Directors, and County Extension Directors.

The Assistant Dean will instill accountability for timely, accurate delivery of services, and will collaborate with university stakeholders and CALS leadership to ensure compliance with rules, regulations, and guidelines governing CBO services. This includes acting as an advocate for the CBO Units and College when interacting with the Central University Offices. The Assistant Dean serves on university committees to represent the College and peers in other Colleges.

The Assistant Dean serves as a senior member of the Dean's administrative team and advises fellow Deans on funding strategies, NC State Budget, and other areas that impact the College. The Assistant Dean interacts directly with Department Heads to cultivate a culture of mutual professionalism and respect between the CBO and departmental faculty, staff, and students. The Assistant Dean serves a critical leadership role in achieving a culture of service and continuous improvement within the CBO that will assure the College's continued success in focusing on its primary missions.

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This position is for current permanent NC State University employees only.

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Applicant required documents: Cover Letter, Resume, and Contact Information for at least three Professional References

This position is for current permanent NC State University employees only.

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

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