Operations Manager

The UNM School of Medicine, Office of Undergraduate Medical Education Curricular Support Center (CSC) seeks a service-oriented Operations Manager with proven ability to effectively manage in a collaborative environment. The successful candidate will lead and manage the CSC office, including managing operations, training and supervising staff and student employees, evaluating and managing projects, and providing budgeting oversight. This individual will serve as a principal representative and liaison with internal and external constituencies on operational matters and provide day-to-day guidance and leadership as appropriate to the area of expertise.

Duties and Responsibilities:

• Provide support, training, and assistance to all CSC staff, Assoc. Dean and Directors, as requested or situationally required.
• Represent CSC by attending, facilitating, and/or providing support to meetings as requested by UME Assoc. Dean of Education and Assistant Deans.
• Determine roles/responsibilities of office support staff, organizational structure, and hiring.
• Directly supervise seven regular staff.
• Draft or write a wide range of departmental correspondence and/or reports.
• Learn and utilize available systems (e.g., Smartsheet), programs, and resources to achieve operational and programmatic goals most efficiently and effectively.
• Coordinate teaching faculty Letters of Academic Title and HSC/site Affiliations Agreements for teaching faculty and student site rotations.
• Provide fiscal oversight, budget development, and projection.
• Review and/or approve departmental expenditures.
• Review/sign timesheets for lower-grade staff and student employee(s).
• Attend and provide information for periodic budget meetings with the Financial Analyst and Dean.

See the Position Description for additional information.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• If located at the UNM Children's Campus, successful candidate must pass a comprehensive post-offer, pre-employment criminal and New Mexico Children, Youth and Families Department (CYFD) fingerprint background check, and a continued successful status will be verified by periodic future background checks.

High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 3 years of additional experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Excellent oral and written communication skills. Written skills to be demonstrated in the required cover letter.
• Prior project management and leadership experience.
• Experience planning, organizing, and overseeing programs in an academic setting.
• Experience supervising and training staff and/or student employees.
• Experience developing, implementing, and interpreting goals and policies, and procedures.
• Demonstrated ability to work creatively, collaboratively, and effectively, both as a team member and leader.
• Budget custodianship and oversight.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.