Accounting & Business Administrator

Acara Solutions is seeking an Accounting & Business Administrator for our client in Clifton Park, NY!

In this role, you will manage day-to-day finance, HR, administrative, and building operations.

We are seeking qualified candidates with:

• A solid foundation in accrual-based accounting
• Proven experience managing diverse administrative responsibilities within a small organization
• Excellent communication skills and a professional, polished demeanor

Here's what you'll do:

Accounting & Finance

• Prepare and send invoices to customers and licensees.
• Reconcile bank accounts, A/R, A/P, and fixed assets monthly.
• Manage budgeting in Excel, including multi-year projections, cash flow forecasting, and actual vs. budget reporting.
• Track and report quarterly royalties, allocate revenue by product, and support vendor royalty payments.
• Oversee bookkeeping tasks: bill payments, payroll data entry (via ADP), credit card reconciliation, and vendor management.
• Close books annually and work with external accountants on tax filings and audits.

Government Contract Management

• Prepare proposal budgets and contract documentation.
• Submit required government reports.
• Invoice through federal portals; prepare and reconcile Incurred Cost and Provisional Rate submissions.

Licensee Administration

• Maintain and update license templates, price lists, and renewal quotes.
• Track and review quarterly customer royalty reports.
• Support contract negotiations and renewals.

HR & Payroll Support

• Coordinate bi-monthly payroll entries (ADP).
• Manage employee benefits (health insurance, FSA, bonuses).
• Maintain Employee Manual; ensure compliance with federal/state laws.

Office & Building Operations

• Coordinate tenant relations and leases.
• Manage office maintenance, contractor scheduling, and compliance with town regulations.
• Handle marketing of available space and renovation oversight.

Position Type: Direct Placement

Salary: Up to $70K/yr. **Depending on experience

Benefits: Comprehensive benefits package!

Schedule: M-F Business Hours **100% Onsite

About Acara Solutions

Acara is a premier provider of recruiting and workforce solutions-we help companies compete for talent. With a legacy of experience in a variety of industries around the world, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

**Please send resumes to Cara at sellonc@acarasolutions.com for immediate consideration!!**

Required Skills / Qualifications:

• Bachelor's Degree in Accounting, Business Administration or related field.
• Minimum 5 years' accrual-based accounting and office administration experience.
• Minimum 5 years' experience using Microsoft Excel (Formulas, etc.).
• Minimum 5 years' experience using Accounting Software.

Preferred Skills / Qualifications:

• Solid understanding of GAAP, cost accounting, and financial reporting.
• Experience with government contract compliance is an asset.
• Comfortable handling diverse administrative and operational responsibilities within a small office environment.
• Strong organizational and communication skills.
• Proactive mindset with the ability to work independently.