Radiation Oncology Clinical Director | J.W Ruby Memorial Hospital | WVU Medicine

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Master's Degree in Medical Physics or related field.

2. Certified by the American Board of Radiology (ABR), the Canadian College of Physics in Medicine, or the American Board of Medical Physics (ABMP) or board eligible. If board eligible, Must be board certified within 3 years from the date of hire to continue employment.

EXPERIENCE:

1. Two (2) years of clinical experience OR Two (2) years of residency experience in medical physics.

PREFERREDQUALIFICATIONS:

EXPERIENCE:

1.3 years of clinical experience.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. The design, optimization, technical evaluation, and precise and accurate delivery of treatment plans.

2. Maintain quality control of measurement instruments used to calibrate all treatment equipment and patient monitoring devices (e.g., ionization chambers, electrometers, constancy check instruments, water phantoms).

3. Participate in the specification, selection, acceptance, and commissioning of radiation-producing equipment, accessories, and computerized treatment planning systems.

4. Provide clinical support which includes, but is not limited to, patient specific dose measurements, appropriate use of multi-leaf collimators (MLC's), and special external beam treatment techniques (e.g., SRS, SBRT, IMRT, IGRT, TBI, and HDR brachytherapy).

5. Maintain those aspects of the Quality Management (QM) program that involve the use of the external beam radiotherapy equipment.

6. Participate in the development, implementation, supervision, and review of the policies and procedures that encompass radiation therapy equipment.

7. Verify that all external beam radiation therapy equipment meets the manufacturer's specifications and establish baseline performance values for new or refurbished equipment or for equipment following major repair.

8. Perform routine review of all patient treatment plans which includes a review of patient and dosimetric data as well as beam and machine parameters.

9. Participate in weekly department-wide chart rounds to ensure the fulfillment of the prescription and review any changes in dose, patient setup(s), and simulation.

10. Perform a weekly review of each patient's record to ensure accuracy of calculations, appropriateness of charting data, and fulfillment of the physician's written prescription.

11. Perform an end of treatment review of the patient's entire record to affirm the fulfillment of the initial and/or revised prescription dose.

12. Perform special medical physics consults as ordered by the radiation oncologist(s).

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Prolonged periods of sitting or standing.

2. Visual strain may be encountered in viewing computer screens.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Normal office environment.

2. Work may also include exposure to ionizing radiation during brachytherapy procedures.

3. Some travel may be required.

SKILLS AND ABILITIES:

1. Strong interpersonal and communication skills.

2. Strong critical thinking skills with the ability to multi-task

Additional Job Description:

POSITION DESCRIPTION

JOB TITLE &CODE: Clinical Director - PhD

DEPARTMENT: Radiation Oncology

REPORTS TO: Director, Department of Radiation Oncology

FLSA STATUS: Exempt

POSITION SUMMARY: The Clinical Director - PhD will be responsible for the oversight of the medical physics clinical operations, education endeavors and research programs within the Department of Radiation Oncology. Collaborates with the Department Director to create and maintain operational and capital budget needs, as well as manage human resource issues (e.g., performance appraisals, disciplinary actions).

Collaborates with the Chief Medical Physicists to implement department standards for physics and dosimetry, as well as providing clinical direction in the areas of treatment planning, equipment calibrations, QC and QA measurements, patient dosimetry, special procedures (e.g., HDR, IORT, Gamma Knife), new procedure development, and accreditation (e.g., ACR, APEx). Ensures, oversees, and maintains compliance with applicable state and federal radiation regulations.

Collaborates with the Director of the Radiation Oncology Medical Residency Program and the Director of the Medical Physics Residency Program to ensures that medical physics courses are provided according to residency requirements. Collaborates with the WVU Physics Department on BS physics degrees with certificates or concentrations in medical physics. Develops new Medical Physics education programs. Evaluates and improves the quality of education endeavors. Seeks and maintains CAMPEP accreditation.

Collaborates with radiation oncology faculty researchers to design and implement research projects and research infrastructure and ensure compliance with HIPAA regulations.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1.PhD in Medical Physics or related field.

2.Certified by the American Board of Radiology (ABR), the Canadian College of Physics in Medicine, or the American Board of Medical Physics (ABMP).

EXPERIENCE:

1.Experience as an NRC authorized physicist.

2.HDR, SRS/SBRT, IORT, IMRT, Rapid Arc, TBI, Eclipse RTP, Motion Management, Image Fusion, 4D CT, CBCT/OBI.

3. 5 years Teaching Medical Physics Courses.

4.Established publication record, with 5 first author publications.

5. 5 years of clinical experience in a progressive radiation oncology department.

6.Demonstrated leadership experience with project or program management.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1.PhD in Medical Physics or Physics.

2.ABR certification.

EXPERIENCE:

1.Varian TrueBeam, Varian Trilogy, Varian Clinac iX, Varian Bravos, Varian ARIA, ELEKTA GK Perfexion, Zeiss IntraBeam, Varian EMR, MIM, brachytherapy eye plaque procedures.

2.Clinical Trials, PI on IRBs, research data collection, curation and use.

3.Knowledge of computers, networking, informatics.

4.10 years teaching medical physics courses.

5.10 years of clinical experience in a progressive radiation oncology department.

6.Established publication record, with 10 first author publications.

7.Working knowledge of Federal and State Radiation Safety Regulations.

8.5 years leadership experience, e.g. assistant director, project leads, program manager

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1.Provides supervision and direction to medical physics leadership (e.g., chief medical physicist, managers of education and research programs). Performs yearly performance appraisals for direct reports.

2.Collaborates with the chair of radiation oncology to manage the clinical, education and research operations of the department.

3.Oversees the medical physics operations of the department by collaborating with the Chief (Clinical) Medical Physicist.

4.Creates long range plans for ensuring a sufficient and stable medical physics workforce.

5.Provides clinical coverage during medical physics staff shortages.

6.Oversees the management of the medical physics education in the Radiation Therapy Technology training program.

7.Oversees the management of the medical physics education in the Radiation Oncology Medical Residency program.

8.Oversees the management of any existing or planned medical physics residency programs.

9.Consults with radiation oncology vendors and suppliers as it relates to medical physics equipment and software.

10.Works in conjunction with department leadership in the preparation of service contracts, equipment specifications, selection and purchase.

11.Collaborates with Information Technology staff and software vendors to ensure the connectivity of all equipment and software.

12.Provides training and instruction to staff in radiation safety procedures associated with Gamma Knife and HDR.

13.Participates with department leadership in evaluation and budgeting of new technology as well as annual operational and capital department budgets as they relate to medical physics operations.

14.Works collaboratively with department management to meet patient needs and assure high quality radiation oncology services.

15.Participates in radiation oncology weekly new patient rounds, PI meetings, Morbidity and Mortality meetings, operations meetings, and other meetings as requested.

16.Assists in the evaluation of existing clinical policies and procedures and the development and implementation of new clinical policies and procedures.

17.Manages the maintenance of all records as required by State and Federal regulations and ASTRO APEx Accreditation standards.

18.Supports the merging of external radiation oncology departments into the WVUHS: Epic and Aria database mergers, evaluations of operations, quality, and safety, and recommendations for staffing, equipment, training, policy and procedure changes in order to bring the department up to standards set within the WVUM Department of Radiation Oncology.

19.Collaborates with WVU Department of Physics on medical physics concentrations in BS Physics, and future or existing plans for MS in medical physics

20.Oversees the management of medical physics research.

21.Collaborates with radiation oncology faculty on research projects.

22.Provides Medical Physics Lectures.

23 Mentors Faculty through the promotion process.

24.Engages the community to increase awareness of medical physics as a career option.

25.Participates in the planning and design of radiation oncology facilities.

26.Manages the maintenance of all records required for CAMPEP accreditation.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.Prolonged periods of sitting or standing.

2.Some travel may be required.

3.Visual strain may be encountered in viewing computer screens.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.Normal office environment.

2.Potential exposure to ionizing radiation.

SKILLS AND ABILITIES:

1.Ability to project an image of professionalism in communication, appearance, and conduct.

2.Serve as a resource for training and continuing education for all radiation oncology staff.

3.Act as the medical physics liaison to other hospital departments.

4.Strong interpersonal and communication skills

Scheduled Weekly Hours:

Shift:

Exempt/Non-Exempt:

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Cost Center:

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Equal Opportunity Employer

University Health Associates and its subsidiaries (collectively "UHA") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. UHA strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All UHA employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.