Payroll Manager

In the maritime industry, where colossal ships dock, and millions of tons of cargo are moved with precision, it takes teams of dedicated individuals to keep global trade in motion. Working in this dynamic sector means that you play a part in ensuring the pulse of commerce never skips a beat, all while driving the future of supply chain logistics and marine terminal operations.

Dive into a career where your talents make an impact and help us steer the future of this vital sector. Every job function in our organization, whether it's on the docks or behind the scenes in administrative roles, finance, payroll, or IT, has a significant impact on the national economy and critical supply chain operations. Where the pulse of global trade meets the precision of maritime excellence, at Ports America, we don't just move cargo; we drive the nation's economic engine!

The Payroll Manager is responsible for managing the payroll function at Ports America including the accurate and
timely payroll processing for management and union employee groups.

Working Conditions:

• Office environment
• Occasional travel to Ports America sites (approx 10%)

Essential Duties:

• Provide hands-on supervision of daily priorities and activities of payroll staff; review and prioritize task lists
• Process bi-weekly and weekly, union and non-union payrolls for Ports America and affiliates as needed
• Audits and approves check requests, wire requests, and ACH requests that are submitted to accounts payable for payment; ensure timely processing for all payments
• Ensures that employee contributions to the companies 401(k) plan are submitted to the record keeper accurately and timely.
• Primary point of contact with the general ledger accounting team regarding the payroll accounting process and resolution of accounting issues.
• Resource for Union Payroll Processes; demonstrate working knowledge of: Collective Bargaining Agreements, payroll processing requirements, contract-year end, dues and pension/welfare processes
• Final approver for W2 reconciliations, and federal and state tax deposits and filings for 20 plus tax entities.
• Assume overall responsibility for communicating funding requirements for payroll related activities to the Ports America treasury department.
• Leads Payroll projects, coordinating, facilitating, and planning.
• Key resource in the implementation and updating of payroll systems, which includes system design, user acceptance testing, and process improvements.
• Coordinates with Payroll Compliance, Tax, Audit Lead on internal and external auditor requests
• Manage, formulate, contribute to, and validate ongoing process improvement and enhancements.
• Other duties as assigned.

Minimum Requirements:

• Bachelors Degree or equivalent experience.
• 8+ years of payroll experience in a high volume multi-state organization.
• Automated Accounting and payroll reporting experience

Preferred Qualifications:

• Extensive knowledge of payroll operations, including withholding and tax and benefit and W2 reconciliation.
• Advanced proficiency with Microsoft Word, Excel, and Access.
• Ability to multi-task and balance competing priorities in a fast paced, dynamic environment.
• Strong analytical and problem solving skills.
• Strong leadership skills and to continually reevaluate and set priorities.
• Ability to create best practice standards for a better valuation of processes and procedures.
• Excellent interpersonal, oral and written communication skills, to effectively interact with internal and external customers.
• Ability to work independently, prioritize tasks and meet deadlines with minimal supervision

NOTE:This job description is not intended to be all-inclusive. Employees may perform other related duties as needed to meet the ongoing needs of the organization.

Ports America is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex (including pregnancy); sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

If you require additional information about our comprehensive data privacy policy https://artifacts.portsamerica.com/pdf/Applicant%20Privacy%20Notice.pdf, we invite you to contact us via email at human.resources@portsamerica.com.

Our dedicated team at Ports America will be pleased to address any specific inquiries or concerns you may have regarding the handling, protection, and security of your data. We are committed to ensuring the utmost privacy and confidentiality of your personal information and will gladly provide you with the necessary details to help you better understand our practices and protocols.