Project Coordinator

Arizona State University

Project Coordinator

Campus: Tempe

JR106421

End Date: May 19, 2025

Department Statement:

The Hispanic Research Center at Arizona State University empowers Latino/a/x and Hispanic individuals and communities by generating and disseminating knowledge of public value and creating programming and partnerships that support the success of a multicultural society.

We imagine a holistic approach to improving the lives of people who identify with the diverse experiences of Latinidad, embracing the multiplicity of geographic, national, racial and linguistic origins that shape Latino/a/x communities.

Apply before 11:59 PM Arizona time the day before the posted End Date.

Job Description: 

The Program Coordinator will provide essential administrative and logistical support to the ASU Hispanic Research Center (HRC). The position reports to the director of the Hispanic Research Center and works closely and collaboratively with the associate director and other HRC staff, as well as stakeholders to plan, organize, direct, and execute against all the projects the HRC is involved in; identifies and acquires necessary resources and coordinates efforts by all parties to ensure timely delivery of project outcomes in accordance with the HRC’s vision and mission.

The ideal candidate will have strong project management and organizational skills, a track record of handling multiple initiatives, and the ability to work through challenges with persistence. They must be comfortable working both independently and in team settings and be able to effectively balance and focus on objectives in an environment where projects compete for priority.

Salary Range: $56,500 - $60,500; DOE

Essential Duties:

• Plans, develops, implements, and manages a project team through complete task definitions, work requirement identification, and assignments.
• Support day-to-day operations of the HRC, including scheduling, and general administrative tasks.
• Organize event coordination, including venue reservation, catering, speaker communication, and assist with registration and marketing.
• Organize cross-functional teams and manage multiple projects, including those requiring input from Center leadership.
• Provide on-site event support (set-up, clean-up, attendee needs) and coordinate with facilities or other event partners.
• Establishes and continually monitors/manages project expectations with team; assigns tasks and identifies issues for resolution to ensure optimal team effectiveness.
• Prepares and maintains all project status reports and schedules; tracks milestones, deliverables, critical paths, and dependencies while adjusting expectations as needed. Respond to inquiries regarding project status and ensure compliance with regulatory requirements.
• Coordinates communications/marketing and business operations to streamline and synthesize project priorities and goals.
• Research and provide background materials to prepare leadership for key meetings with university and community stakeholders.
• Identifies risks to project outcomes and develop strategies to mitigate or adapt to these challenges. Responds to all inquiries regarding project status; prepares and responds to all regulatory reporting
• Draft and send communication to project stakeholders.
• Prepares post-project reports, budget allocations, and summaries to ensure timely dissemination of information to all interested parties.
• Monitor program expenditures and assist with financial documentation and reimbursement processes.
• Other support duties as assigned.

Desired Qualifications:

• Evidence of Project Management certifications or experience.
• Proven track record of managing multiple projects requiring participation and input from various stakeholders. Demonstrated use of CRM, SIS or other project management systems.
• Excellent verbal and written communication skills, with a strong ability to present ideas clearly and confidently, including a high level of comfort with public speaking and engaging varied audiences.
• Strong ability to research, synthesize information, and ask probing questions.
• Strong organizational skills and attention to detail, with the ability to handle multiple tasks and meet deadlines.
• Education domain knowledge, especially in higher education.
• Experience managing calendars with Microsoft Outlook.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint) and other web-based platforms (e.g. Canva, Photoshop).
• Ability to work both independently and as part of a team.
• Bilingual skills (English and Spanish).

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds. Regular activities require the ability to quickly change priorities which may include and/or are subject to resolution of conflicts. May be required to perform tasks in the field within and/or across university campuses.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Instructions to Apply

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$6715.htmld

To be considered, your application must include all of the following attachments: 

Cover letter

Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement 

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. 

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report 

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456. 

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement 

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement 

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

About Arizona State University

Recognized by U.S. News & World Report as the country’s most innovative school, Arizona State University is where students and faculty work with NASA to develop, advance and lead innovations in space exploration.

To view full description or to apply please click this link:

https://asu.wd1.myworkdayjobs.com/en-US/ASUStaffCareers/details/Project-Coordinator_JR106421?q=jr106421