Financial Aid Systems Processor

Position Details

University of Colorado | Denver

Official Title: Academic Services Entry Professional

Working Title: Financial Aid Systems Processor

FTE: Full time 1.0 (100%) FTE | Hybrid

Salary Range: $50,553 - $53,000

Position #00672914- Requisition #36815

Join the University of Colorado Denver

About the University of Colorado - Denver
Millions of moments start at CU Denver, a place where innovation, research, and learning meet in the heart of a global city. We're the state's premier public urban research university with more than 100 in-demand, top ranked bachelors, master's, and doctoral degree programs. We partner with diverse learners-at any stage of their life and career-for transformative educational experiences. Across seven schools and colleges, our leading faculty inspires and works alongside students to solve complex challenges and produce impactful creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million. To learn more about how CU Denver helps learners meet their moment, visit ucdenver.edu.

Job Description

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The Office of Financial Aid and Scholarships manages the awarding, distribution, reporting, and reconciling of over $280,000,000 in student financial aid for the University of Colorado Denver/Anschutz Medical Campus.

The Financial Aid Systems Processor is a vital member of the university's financial aid department, responsible for administering financial aid programs to support student success. Program examples include but are not limited to federal grant and direct loan programs, state grants, and private loans. This role also works with Financial Aid Program Coordinators to manage Return to Title IV calculations and reconciliation. This role involves knowledge of and compliance with federal and state regulations. The Processor also fosters positive relationships across the campus community and promotes the program to increase awareness and usage. This position will report to the Associate Director of Financial Aid and Scholarships. This position is eligible to be hybrid, based on the needs of the Financial Aid and Scholarship Department.

Financial Aid Systems Processor:

What you will do:

Program Management and Title IV Administration:

• Administer assigned federal, state, and external financial aid programs effectively.
• Maintain up-to-date knowledge of state and federal regulations and guidelines for assigned financial aid programs.
• Process application data for accurate awarding of federal and state funds.
• Assist with proper review and adjustments through continual Title IV processing.

Stakeholder Engagement:

• Cultivate and maintain relationships with on-campus and off-campus stakeholders to maintain effective lines of communication regarding program needs and support.
• Collaborate with stakeholders to cultivate effective processes to support program operations and efficiency.
• Communicate with students and staff regarding documentation, deadlines, and aid status as necessary.

Financial Oversight:

• Monitor funding allocations, ensuring proper utilization and adherence to budgetary constraints.
• Maintain accurate student records, including disbursements, refunds, and over-awards.

Compliance and Reporting:

• Ensure compliance with federal regulations, including verifying student eligibility, monitoring allocations, and managing disbursements and refunds of assigned financial aid programs.
• Work with team to gather data for reports to leadership, university stakeholders, and federal, state, and external stakeholders.
• Provide backup support for all financial aid and scholarship programs to ensure continuity of operations.
• Other Duties as assigned.

Qualifications you already possess (Minimum Qualifications)

Applicants must meet minimum qualifications at the time of hire.

• A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.

Preferred Qualification to possess (Preferred Qualifications)

• Master's degree from an accredited institution.
• Experience working with Federal Work Study
• Experience working with Colorado State fund sources
• Experience working with Scholarship programs.
• Experience using People Soft student information system (Campus Solutions).
• Experience using OnBase workflows

Knowledge, Skills, and Abilities

• Student-Centered Approach: Demonstrates a commitment to supporting students' academic and professional growth through work-study opportunities.
• Attention to Detail: Exhibits meticulous attention to accuracy, compliance, and financial records.
• Collaborative Team Player: Works effectively within a multidisciplinary team and fosters positive relationships with internal and external stakeholders.
• Effective Communication: Articulates information clearly and persuasively, both in writing and verbally, to engage and inform students, university staff, and external stakeholders.
• Problem-Solving: Proactively identifies issues and implements creative solutions to enhance the work-study program's efficiency and effectiveness.
• Time Management: Efficiently manage application deadlines, disbursement schedules, and reporting requirements.
• Adaptability: Thrives in a dynamic environment and remains flexible in response to changing regulations or student needs.
• Cultural Competence: Sensitivity and understanding of diverse cultural backgrounds and their impact on scholarship applicants and recipients.
• Ethical Integrity: Upholds the highest ethical standards when handling sensitive student information and managing program funds.
• Compliance and Regulatory Acumen: Stay current with federal and state financial aid regulations and implement necessary adjustments. Ensure consistent adherence to compliance requirements and accurate reporting.
• Customer Service and Student Support: Ability to provide exceptional customer service and support to students and families navigating the financial aid process. A collaborative approach to working with other departments to enhance student support services.
• Data Analysis and Reporting: Proficiency in data analysis, reporting, and making data-driven recommendations for process improvement. Experience with relevant software tools and data management.
• Technical Proficiency: Proficiently manage and utilize scholarship management software to optimize application processes and data management.
• Presentation Skills: Proficient in delivering compelling presentations and representing the institution at industry events.

Conditions of Employment

• This position follows a hybrid work structure where employees can work remotely or from the office, as needed, based on demands of specific tasks or personal work preferences. Working from the office is encouraged when working on tasks that require a high degree of collaboration.

Mental, Physical, and/or Environmental Requirements

• The ability to sit for extended periods, stand and walk occasionally, reach with hands and arms, use hands to manipulate a keyboard and mouse, and have good near vision for computer work; often requiring minimal lifting, but may involve bending or reaching to retrieve items from shelves or drawers.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu .

Employment Sponsorship

Please be advised that this position is not eligible now or in the future for visa sponsorship.

Compensation and Benefits

The salary range (or hiring range) for this position has been established at $50,553 - $53,000.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits

Total Compensation Calculator: http://www.cu.edu/node/153125

Application Deadline

Applications will be accepted until the position is filled. Preference will be given to complete applications received by May 23, 2025, 11:59:00 PM. Those who do not apply by this date may or may not be considered.

Required Application Materials:

To apply, please visit: http://www.cu.edu/cu-careers and attach:

• A cover letter which specifically addresses the job requirements and outlines qualifications
• A current CV/resume
• List of three references (we will notify you prior to contacting both on and off-list references)

Questions should be directed to Ryan Grodman, Ryan.Grodman@ucdenver.edu.

Background Check Policy

The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.