Hazard Mitigation Assistance Specialist II - Hybrid Louisiana Remote

IEM is seeking individuals to fill a Full Time- Hazard Mitigation Assistance (HMA) Specialist II position.

Primary Location:

• Live in Baton Rouge, Louisiana within a commutable distance to the GOHSEP office.
• Work a Hybrid schedule from the office and a remote work location, office days will be based on client needs and could be up to 5 days a week.

Travel Requirements:

• You will be asked to travel as needed within the state of Louisiana.

Essential Functions:

Prepare, process, track, and submit on behalf of the Applicant/Sub-applicant (Recipient/Sub-recipient) including all required schedules and documentation and responding to federal Awarding agency Requests for Information (RFI) for the:

• Award/subaward agreements between the Federal Awarding Agency/Recipient.
• Requests for reimbursement (RFR) (e.g. advances, expedited payments, or reimbursement).
• Required award/subaward financial and performance reporting, milestones, and deliverables requirements.
• Requests for closeout documentation.
• Determine if the Applicant/Sub-applicant (Recipient/Subrecipient) meets all grant or cost eligibility requirements and maintain project records supporting eligible activities and costs.
• Verify, validate, and reconcile Recipient/Subrecipient documentation to ensure information matches in all systems.
• Conduct compliant procurements.
• Conduct subrecipient and contractor monitoring.
• Prepare, review, or assess its internal policies and procedures.
• Prepare for and respond to monitoring events and audits conducted by the Federal Awarding Agency, Office of the Inspector General, State auditors and other auditors.
• Prepare grant documentation for closeout readiness and address any deficiencies.
• Conduct a final review of completed awards, making appropriate adjustments or disallowances, and processing close-outs.
• Provide general programmatic assistance to applicants and maintain currency of and compliance with applicable state and federal grant management policies and procedures relating to HMGP and HMA programs.
• Participate in meetings and briefings with applicants.
• Assist with the performance of project validation reviews and address any inconsistencies, special considerations, and compliance issues with management.
• Recommend technical guidance and recommendations to management.
• Assist with the development, maintenance, and implementation of plans and procedures associated with the effective and efficient delivery and monitoring of grant performance of HMGP and HMA programs.

Minimum Qualifications:

• Experience: Three (3) years of substantially continuous experience in FEMA's HMA programs: the Hazard Mitigation Grant Program (HMGP); Flood Mitigation Assistance Program (FMA); and Building Resilient Infrastructure and Communities (BRIC) Program, formerly the Pre-Disaster Mitigation Program (PDM); similar Federal or state mitigation or resilience programs; or some combination thereof.
• One (1) year of continuous experience providing direct programmatic and technical assistance, performing program reviews, and project analysis.
• Some experience with estimating project timelines and tracking application development, project implementation, and the expenditure of funds for any federal grant/sub-grant.
• Basic understanding of FEMA's community lifelines and the principles behind them.
• Strong reading, comprehension and computer/data entry skills, including training and experience with FEMA Disaster Systems: Grants Portal, eGrants, EMMIE and preferably FEMA GO.
• Strong writing and communications skills, including solid public speaking experience.

Preferred Qualifications:

• Education: Bachelor's degree in Accounting, Business Administration, Public Administration, Emergency Management, or related fields.
• Experience: One (1) year of experience working specifically with the FEMA HMGP:




• Conducting applicant briefings.
• Understanding hazard mitigation plans and strategies, including plan development, update, and review.
• Project scoping to develop mitigation actions and applications.
• Preparing amendments, scope change requests, and the like.
• Review applications for completeness and developing clear, concise, and technically accurate Requests for Information (RFIs).
• The ability to explain and perhaps perform Benefit Cost Analysis (BCA)
• Proficiency conducting BCAs in the FEMA BCA tool.
• Basic understanding of Economic, Environmental, Social, Health & Public Safety, Transportation, and Emergency Access impacts.

Submission Requirements:

• Be prepared to provide One (1) professional and One (1) personal reference.
• Be prepared to provide two (2) writing samples documenting technical writing skills and experience with Federal disaster grant programs.

Additional Information:

• Office Locations: Often, these offices are either owned by the client we work with or by IEM. All candidates are expected to follow any rules and regulations of the office in which they are required to work for that project.
• Remote Locations: All remote work environments require the ability to maintain minimum Internet speeds of 25 Mbps upload and 3 Mbps download, as well as a ping rate of 100 ms or less during working hours, regardless of the type and number of devices using your Internet connection. You must also have account privileges and access to your Internet service provider account during working hours for the purposes of maintaining the Internet connection, if needed.

Equal Employment Opportunity. All IEM employment decisions, including recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment, if necessary, are made without regard to an individual's race, color, religion, creed, sex (including sexual orientation, gender identity, and gender expression), national origin, ancestry, age, physical or mental disability, medical condition, genetic information, pregnancy (including childbirth and related medical conditions), marital status, military or veteran status, citizenship or immigration status, or any other characteristic protected under applicable law.

Reasonable Accommodation. IEM is committed to providing reasonable workplace accommodations for individuals with disabilities. If you require assistance or reasonable accommodation during any part of the application or employment process, please email IEMhumanresources@iem.com with specific details about the requested accommodation. All accommodation requests are reviewed case-by-case in compliance with applicable law.