AR Specialist ajc

Most of this has to be learned onsite since our industry is so specific with its own software.

Responsible for providing accounting support to major financial areas, including but not limited to, Accounts Payable, Accounts Receivable, Cash Management, and Account Reconciliations.

Responsibilities and Duties:

* Prepare daily deposit, submit to bank electronically, and apply payment in Agility

* Audit Order Proofs and Tickets, then Process Daily Billing and mail invoices

* Finalize Direct Sales Orders from the Billing side to the AP invoice entry side

* Update Unbilled List and create Daily Invoice List each day

* Generate Unapplied Report, research, and apply appropriately

* Distribute Monthly Statements to Customers

* Collections - Contact Customers on Outstanding invoices for payment

* Release Customer Credit Holds

* Calculate C.O.D tickets/Contact Customer notifying order is complete/Take Payment if paying by Credit Card

* Generate any Sales Tax Adjustments to Customer Account

* Process Credit Card Payments and Discount Adjustments

* Serve as a point of contact for all Accounts Receivable questions

* Serve as back-up to overflow phone calls and greet and assist customers with their needs

* File Correspondences, Billing Invoices, Check Copies, Sales Order/Purchase Order/Direct/Reman folders

* Assist with processing Accounts Payable invoices into Agility (Back-Up to Accountant)

* Assist with Accounts Payable Check Run and Submit Positive Pay to Bank(Back-up to Accountant)

* Maintain and Update Customers and Customer Tax Exemption Certificates

* Complete requested Tax Exemptions Forms to Vendors/Suppliers(Backup to Accountant)

* Complete Credit Reference Checks for Customer Request and New Customer Set-up

* Assist Sales with RMAs (Returned Merchandise Authorization) and generate Order Proof for approval

* Perform other related duties as assigned

Qualifications and Experience:

* At least three years business experience

* Prior Billing and Collections experience preferred

* Basic understanding of the General Ledger and how it relates to system activity

* Ability to perform mathematical computations accurately as well as the ability to identify and correct errors

* Proficient in Excel and Word

* Strong written and verbal communication and interpersonal skills

* Time management skills with the ability to process multiple requests in a timely manner

* Attention to Detail with a high level of Accuracy

* Ability to handle sensitive information and maintain confidentiality

* Dependable and reliable attendance

* Flexibility with working hours

* Ability to read, write and speak English

Physical Requirements:

* Standing, sitting, typing, bending, and lifting to 25 pounds