UHC - Administrative Specialist

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. High School Diploma or Equivalent AND Four years of high level Administrative Experience OR Associate's Degree

AND Two years of high level Executive Office Experience OR Bachelor's Degree.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Graduate of Administrative Secretarial School.

EXPERIENCE:

1. Experience with surgical scheduling systems

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an exhaustive list of all responsibilities and duties. Other duties may be assigned.

1. Responsible to run daily, weekly, monthly, and quarterly reports to support process improvements within the surgical services areas.

2. Provides requested reports utilizing ORSOS, MSM to physicians, Administration, quality management, Infection Control, Emergency Department, OR committee, medical staff services.

3. Serves as liaison to administrative Director of Surgical Services to develop improvement plans and assist in implementation process.

4. Serves in supportive role to staff of OR, OPS, PAT, Anesthesia and Recovery

5. Coordinates, monitors vendor availability for OR cases on a daily basis

6. Liaison to physician offices to promote efficient scheduling process

7. Assists with inventory control per hospital policy

8. Responsible for specialty supply orders for Operating Department

9. Assists with collection of data for quality improvement

10. Coordinates with sales representative regarding product in-services, special needs for procedures and coordinating appointments with required OR staff.

11. Monitors reptrax to ensure vendor compliance

12. Assists with data entry for tissue Manager System

13. Assists with preference cards related to requested changes and Lawson updates

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Frequent walking, standing, stooping, kneeling, reaching, pushing, pulling, lifting, grasping are necessary body movements utilized in performing duties through the work shift.

2. Visual activity must be within normal range

3. Must have reading and comprehension ability

4. Must be able to type

5. Must be able to communicate effectively

6. Must be able to read and write legibly in English

7. Must be able to sit for extended periods of time

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Must be able to handle and maintain confidential information.

2. Must be able to work well under high stress conditions.

3. Must be able to adapt to various workloads and assignments.

4. Must possess reading and comprehension skills.

5. Must have good oral and written communication skills.

6. Must be able to prioritize tasks.

7. Must have basic math skills.

8. Must have independent decision making ability.

SKILLS AND ABILITIES:

1. Demonstrated skills proficiency in:

• a. Keyboarding/word processing.
• b. Filing techniques.
• c. Appointment scheduling.
• d. Telephone communication.
• e. Knowledge of Orsos Reporting/ PHS Scheduling/ MSM/ HBI.
• f. HSM administrative support inclusive of tissue management.

2. Demonstrates positive customer service skills in a healthcare setting.

3. Knowledge of MSM/PHS/ORSOS and EPIC scheduling systems

Additional Job Description:

Scheduled Weekly Hours:

Shift:

Exempt/Non-Exempt:

Company:

Cost Center:

Address:

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.