Receptionist

DEA is hiring a Receptionist/Support Services Specialist to support our engineering and corporate services office in Portland, OR. The position will be responsible for a variety of duties including administrative responsibilities with general office tasks in a fast-paced professional engineering firm.

Job duties may include:

• Reception / Support Services Specialist:
  • Answering and directing calls on a multi-line phone system
  • Greeting and assisting visitors to the Portland office
  • Assisting with mail, filing, and other support services functions
  • Preparing, composing, and maintaining letters, documents, and spreadsheets using Microsoft Office applications
  • Complete a wide variety of administrative tasks. Some examples include preparing expense reports for payment, processing invoices for payment; tracking, preparing, and sending gifts to employees for birthdays, anniversaries, and new babies; preparing reports for vendors and overseeing the vendors' processes, filing paperwork required by state agencies, etc.
  • Setting up conference rooms, including setting up and taking down equipment for in-person and videoconference meetings
  • Assist Human Resources in various tasks.
  • Work closely with the Regional Service Business Leader in communicating important information to office employees.
  • Assist the Regional Business Service Leader with employee service requests.

Basic Qualifications:

• Commitment to a work schedule of 8:30 am-5:30 pm, Monday through Friday in office.
• 1-2+ years as an administrative assistant or customer service role
• Experience answering a multi-phone line system and routing calls.
• Strong Microsoft Office skills
• Ability to learn new technologies (position will use Microsoft SharePoint, ADP)

Benefits:

• Medical, Dental, Vision, Disability and Life Insurance
• Health Savings and Lifestyle Spending Account with employer contribution
• Support for continuing education and training opportunities
• Paid Time Off (PTO)/Holiday Pay
• 401k
• Holistic Wellbeing Program with a focus on physical, emotional, financial, career, and community health
• Opportunity for growth with support and mentoring to help with professional goals