| Essential Duties and Responsibilities |
The mission of the Controller's Office is to provide accountability for University resources and appropriate dissemination of financial information to maximize the use of University resources in compliance with Federal and State legislation, Federal and State policies and procedures, Board of Governors policies and procedures, Appalachian State University policies and procedures, and requirements of external funding sources.
Perform day-to-day duties of Grant Administration:
- Following standard procedures for post award compliance in the Controller's Office, UNC-System Office Business Process Standards, sponsor regulation or program guidelines, and resolve routine problems and issues that arise with Contracts and Grants post award compliance activities.
- Perform necessary research and review to apply professional judgement to resolve unique problems and issues.
- Consult and communicate with supervisor on unusual situations or where inadequate training or communication has been provided regarding the issue.
- Monitor, examine and audit grant transactions for adherence to federal, state, university and sponsor guidelines.
- Following post award compliance procedures, Federal Uniform Guidance, and UNC-Business Process standards, research unusual activity to draw conclusions and report findings.
- Prepare other required Financial Reports as required by Contract and Grant agreements.
- At required intervals prepare accurate and timely financial status reports for external sponsors.
- Review/ensure accuracy and timeliness of invoices to Sponsors.
- Properly document submissions with evidence and supporting calculations to justify claims.
- Review payment status for further action.
- Apply knowledge of Federal Uniform Guidance, Agency/Program Guidelines, State Budget Manual, UNC-Business Process standards, and University policies and procedures to perform job functions.
- Use technology resources: Banner, E-print, WebFOCUS, Microsoft Office products (Word, Excel, Powerpoint, Access), Google Suite (Sheets, Docs, Drive, Mail, Slides), Internet, Agency/Sponsor software and web-based programs and research skills to perform job functions.
Effectively communicate with Departments:
- Develop good working relationships with Principal Investigators (PI), Project Directors and Departmental Research Administrators (DRA), in order to facilitate the research mission of the University.
- Consult with PI's, DRA's, Chairs and Deans on policies and procedures as necessary.
- Convey federal, state, and university regulations related to grant management and post award compliance.
- Prepare invoices and reports for grants in required format.
Effectively communicate with External Sponsors:
- Per legal agreements, prepare and submit timely financial reports for contracts and grants in the required formats.
- Resolve issues affecting reimbursements to the University.
- Prepare correspondence requesting budget revisions, clarifications on allowability as necessary to appropriately administer grants, contracts and agreements.
- Participate in monthly Finance & Administrative training meetings, adding perspective, and encouraging audience interaction
This position has potential for a remote work arrangement within the State of North Carolina, consistent with university policy. |
Appalachian State University
remote work
May 07, 2025