Office Facilities Lead

Buckeye is the premier infrastructure and logistics provider for the world's energy needs, both today and tomorrow. Since 1886, we have successfully navigated transitions in the way energy has been distributed to continually meet the needs of an evolving market and industry environment. Our people are a critical element to the success and longevity of our operational history and our future as we seek to thrive through the energy transition.

We own and operate a diversified global network of integrated assets providing midstream logistic solutions, primarily consisting of the transportation, storage, processing, and marketing of liquid petroleum products. We are committed to safely and responsibly providing world-class service to meet the continually evolving energy needs of our customers and the communities we serve. As part of this commitment to our customers, we are continually diversifying our platform and service offerings to enable less carbon intensive energy solutions and undertaking decarbonization efforts on our operations.

Buckeye Partners is currently seeking an Office Facilities Lead with office support experience to join our growing team in Allentown, PA!

Role Summary:

The Office Facilities Lead is responsible for overseeing the day-to-day operations and maintenance of Buckeye's offices in Allentown, PA and Macungie, PA, ensuring a safe, functional, and comfortable working environment for all employees by supervising facility services like cleaning, repairs, maintenance, space utilization, and coordinating with vendors to address any issues that arise, while also developing and implementing strategies to optimize facility efficiency and cost-effectiveness.

Essential Duties & Responsibilities include:

General

Provide superior customer service interaction with internal and external individuals in meeting office facility needs, equipment and supply needs, handling and effectively resolving office facility Help Tickets, and supporting various office facility maintenance tasks and activities.

• Oversee the mailroom sorting, distributing and management all incoming and outgoing mail.
• This includes acting as administrator of company-wide shipping program as well as evaluating costs and making recommendations to improve service and reduce costs.
• Responsible for the maintenance of office supply stock and ordering materials as needed.
• Provide a safe and comfortable work environment where all office employees have all the tools, they need to successfully perform their job.
• Supervise and mentor the Facilities Associate and other facilities contractors, including cleaning crew, service providers, and maintenance technicians. Assign tasks, delegate responsibilities, manage schedules, and monitor performance.
• Implement and maintain security measures including access control, surveillance systems, and emergency procedures. Work closely with our Security team to address and support any impacts to our Allentown and Macungie facility.
• Maintain archived files for organization. Includes retrieving and returning files, as necessary.
• Coordinate storage of daily, weekly, and monthly backup tapes between data centers.

Maintenance and Repairs

Manage and prioritize routine maintenance tasks like HVAC systems, electrical systems, plumbing, lighting, and building exterior upkeep. Oversee cleaning schedules and quality control for office spaces, common areas, and restrooms.

• Repair minor electrical, plumbing, and other maintenance issues, as necessary.
• Coordinate with vendors and contractors for repairs, replacements, and installations. Provide resolution of issues relating to all building maintenance, equipment problems, etc.
• Ensure Contractor services performed at Buckeye facilities are scheduled and coordinated in a safe and secure manner among Buckeye Office Services, the affected Buckeye Department, and the contractor service provider.
• Initiate and oversee facility improvement projects, including renovations, upgrades, and technology installations. Bid out, help oversee, and work closely with Project Managers for any capital improvements to Macungie/Allentown
• Manage maintenance schedule for office vehicle.

Space Planning and Coordination

Develop and implement office space utilization plans to optimize occupancy and accommodate changing needs.

• Coordinate and facilitate all space requests in Allentown and Macungie, as well as keep an updated floor plan that reflects any changes.

Emergency Response

Provide on-call assistance/response during non-work hours for any building maintenance

• This position requires 8-hour shifts during normal business hours. This position requires
• flexibility to accommodate unscheduled changes in work routine and assigned shifts. Availability to work overtime, weekends, and holidays will be required in the event of an emergency call out with the Allentown and Macungie facilities.
• Partner with outside service vendors to ensure quick response times to emergencies.
• Work closely with the emergency response team to coordinate fire drills and keep the emergency response plan up to date.

Budgeting and Cost Control

Periodically review and negotiate contracts with service providers to ensure competitive pricing for our office facilities. Manage contracts for third party service vendors.

• Develop and monitor the facilities budget in Allentown and Macungie, tracking expenses and identifying cost-saving opportunities and reviewing with Manager, Capital Projects Sourcing monthly.
• Process and approve facilities invoices as required to allow for approval and payment for materials and services for facilities.
• And other duties as assigned.

Position Requirements:

• High school diploma or equivalent, Associates and/or Bachelor's degree preferred.
• 5+ years related experience.
• Proficiency using Microsoft Office required and basic knowledge of Outlook.
• Experience facility operations and maintenance in a corporate office setting
• Strong understanding of building systems, maintenance procedures, and safety regulations
• Excellent communication and interpersonal skills to collaborate with stakeholders and vendors
• Ability to manage multiple priorities, meet deadlines, and work independently

Certificates & Licenses:

• Valid driver's license required.

Other Skills, Attributes and Abilities:

• This position requires someone who can work well under pressure and can handle multiple tasks at once. Should be flexible and willing to adapt and resolve any problem that may arise.
• Since this position requires contact and communication with personnel on all levels, excellent interpersonal and customer service skills are required.
• Must be able and willing to spend a large degree of ones time on his/her feet and be able to lift large, heavy packages.
• This role requires the ability to drive between Company locations in a Company vehicle during shift hours.

Essential Functions:

This position requires the ability to safely and successfully perform essential job functions consistent with ADA, FMLA and other federal, state and local standards, including meeting qualitative and or/quantitative productivity standards.

• This role requires the ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
• This position requires compliance with all personnel policies.

About You:

To be successful in the Buckeye culture, our employees must possess a demonstrated commitment to environmental responsibility and regulatory compliance. Excellent communication, both written and verbal, as well as strong organizational skills are paramount. You must work independently and be able to exercise tact, discretion, and professionalism when dealing with internal and external customers, and when handling sensitive and confidential information.

Buckeye wants to create and reward an organizational focus that stimulates the creative and entrepreneurial actions of its employees that result in innovative ways of reducing costs, generating revenues, improving productivity, or improving processes.

People First Culture:

From managing over 5,000 miles of pipeline to commercializing clean energy projects, our people collaborate to provide world-class service and meet the changing energy needs of our customers. Our employee-first culture means that we invest in our employees and equip them to be fully contributing members of high performing teams. We are focused on collaboration, inclusion, empowerment, accountability, and professional development. We want the best in you to bring out the best in us.

Join us as we work together to build a business that is responsive to the needs of the future while continuing to serve the energy needs of communities today.