Temporary Housing Operations Assistant

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

This recruitment is for Temporary Administrative Assistant III positions through UCI's internal temporary staffing department. This position can be based out of the UC Irvine campus and/or the UC Irvine Medical Center.

The Temporary Housing Operations Assistant must consistently exercise a high degree of initiative, confidentiality, independence, good judgment, flexibility in performing a wide variety of duties, and the ability to adjust to changing priorities while working well under pressure. Performance at this level requires independent critical thinking and problem solving, strong verbal and written communication skills, creativity, knowledge of office environment and technology, and a commitment to seeing tasks and projects through to completion.

This role consists of 2 projects:

Project 1: Move-out for Undergraduate Student Housing occurs in mid-June. This assignment involves the coordination of moving out 6700 undergraduate residents from UCI. Assist with the logistics of Undergraduate Student Housing Move-out including preparation of supplies and coordinating the schedule for student staff and professional staff.

Project 2: Move-in for Undergraduate Student Housing occurs in mid to late September. It is the coordination of moving in 6700 undergraduate residents into UCI. Assist with logistics of Undergraduate Student Housing assignments prior to moving-in. Making necessary changes and adjustments to the Undergraduate Student Housing resident assignments and the preparation of keys.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Pay Rate: $28.49/hour

Responsibilites include but are not limited too:

• Covering the front desk as needed.
• Ability to interact positively and communicate effectively with a diverse group of students, faculty, staff, and visitors to campus.
• Skills to compose memos, letters, reports, and presentations using standard business formats.
• Experience managing multiple projects at one time.
• Demonstrate experience maintaining office procedures.
• Ability to maintain confidentiality of records and information.
• Personal skills to maintain diplomacy, confidentiality, and professional conduct.
• Skill in working as part of a team and collaborating closely with co-workers on a variety of interdependent functions.
• Proficiency in analysis tools, models, and methods.
• Ability to learn new software programs.
• Skills to maintain organized electronic and hard copy files.
• Knowledge of PC hardware and computer peripherals.
• Skill to troubleshoot system problems.
• Demonstrated ability to independently complete detailed tasks and manage projects.
• Moderate to high contact with Students and Student Staff.
• UCLC Trainings - the standard, Sexual Harassment and Data Security trainings, and FERPA.
• Experience using Microsoft excel, word, and SharePoint required.
• Experience with TRS when it comes to timesheets is preferred but not required.
• No required uniform, our department can provide additional staff shirts during the required Move-out and Move-out days.

Required:

• Bachelor's degree and 2-4 years' experience or equivalent combination of education and working experience in a similar environment.
• 1-3 years Broad knowledge of office environment and administrative support needs with the ability to provide executive level support in a fast-paced environment.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.