Office/Project Coordinator

Wunderlich-Malec Engineering (WM) is a 100% employee-owned ESOP and one of the largest and most well-established engineering companies in the United States. When you join WM you become part of a company that is:

• 100% employee-owned with 40+ years of industry history
• A Top 5 Systems Integrator Giant
• ENR Top 500 Firm

We have an Office/Project Coordinator opportunity in our Pleasanton, Ca office. This person plays a vital role in maintaining efficient office operations and supporting project teams. Responsibilities include managing office supplies, records, and vendor contracts, assisting with budgets and purchase orders, and providing general administrative and project support. This role ensures a safe, organized workspace, supports engineering tasks, and may assist with AutoCAD or Commissioning tasks. Strong organizational, communication, and problem-solving skills are essential to managing daily tasks and contribute to the team's success.

Essential Duties and Responsibilities All areas of responsibility listed below are essential to the satisfactory performance of this position, with reasonable accommodation, if necessary. Any non-essential functions are assumed to be included in the "other related duties as assigned" section:

• Point person for maintenance, mailing, shipping, supplies, equipment, and errands
• Provide general support to visitors
• Ensure filing systems are maintained and current
• Monitor and maintain office supplies inventory
• Maintain office supply acquisitions
• Maintain supply contracts with vendors
• Assist with record keeping, organization of projects, and associated purchase orders
• Maintain a safe and secure working environment
• Support budgeting and bookkeeping procedures
• Creating Purchase Orders and Processing Invoices
• Utilize current version of AutoCAD drafting software
• Assisting project team with editing documents such as project scopes of work, spreadsheets, budgets, etc.
• General administration such as paperwork, copying, printing, and using a computer
• Support project managers and engineers with daily tasks as needed
• Follow-up with vendors for project status
• Assist with setting up and executing trade shows
• Assist Business Development Manager with marketing pursuits
• Responsible for understanding, staying updated on, and abiding by the Employee Handbook as written
• Assist with material transmittals to various client sites
• Assist with engineering tasks at client sites

Qualifications/Requirements

• Experience with Microsoft Office Suite
• Excellent organizational, time management, and communication skills are required
• Strong critical thinking and decision-making skills
• Goal-oriented and focused
• Strong drive, energy, enthusiasm, and proactive style
• Excellent communication (written and oral) & interpersonal skills
• Excellent negotiation, influence, mediation & conflict management skills
• Proven ability with problem-solving and decision-making
• Self-motivated and able to work independently
• Works well in high stress environment
• Ability to drive company car or commercial van around the Bay Area

Education/Experience

• Associates/Bachelors Degree preferred
• 2+ years of administrative support experience required
• Experience in a construction environment preferred

Work Conditions The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Office Work
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  • Office desk/cubicle environment
  • Extensive computer use
  • Occasional Control Panel powered checkouts in panel shops or customer site
  • Occasional Engineering support at construction sites
  • Ability to lift to 25 lbs
  
  
  
  

Our People

• Empowered Individuals - Employee owned, we are able to hire the best and empower them to develop and deliver solutions
• Rewarded & Motivated - Investing in continuing education and world-class benefits keeps our staff motivated
• Positive Attitudes - Dedicated experts are committed in the long-run and bring a positive, can-do attitude to your project
• Knowledgeable - Recognized industry experts reinforced with ongoing training remain knowledgeable on the latest industry trends and directions

Wunderlich-Malec is proud to offer a comprehensive employee-owner benefit package. Full-time employees may be eligible for the following benefits: Medical * Dental * Vision * Basic and Supplemental Life and AD&D * Long Term Disability * Voluntary Short Term Disability * Healthcare & Dependent Care Flexible Spending Accounts * Health Savings Account * Paid Time Off (PTO) * Paid Holidays * Tuition Reimbursement * Referral Bonus Program * 401(k)/Profit Sharing * 100% ESOP (Employee Stock Ownership Plan) * Employee Assistance Program * Will Preparation Resources * Worldwide Travel Assistance

Expected salary range is approximately $70,000 to $90,000 per year depending on qualifications plus a discretionary bonus and employee stock program.