Senior Program Administrator

Rutgers University

United States, New Jersey, Newark

Apr 30, 2025

Position Details

Position Information

Recruitment/Posting Title	Senior Program Administrator
Job Category	Staff & Executive - Administrative & Support
Department	School Public Affairs & Admin
Overview	Rutgers School of Public Affairs and Administration ( SPAA) is a premier institution for public affairs and administration education globally, preparing the next generation of public and nonprofit administration professionals and scholars.
Posting Summary	Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Senior Program Administrator. The New Jersey Certified Public Manager Program is administered by the New Jersey Civil Service Commission ( CSC) and delivered by Rutgers University's School of Public Affairs and Administration ( SPAA) to meet the complex demands and challenges of the 21st-century public management environment. The CPM program's main mission is to provide management leadership training to Managers, Administrators and Supervisors working in local, state government, as well as in nonprofit organizations. To support the continued growth of the CPM Program and its ongoing student enrollment, the Senior Program Administrator will be responsible for the overall management of the certificate program which trains approximately 250-400 people per year. The Senior Program Administrator will report to the Dean of the School of Public Affairs and Administration. This position is responsible for and not limited to the following: Communicates information to all participants who enroll in the CPM program. Responds to all questions from program applicants and participants. Ensures that all participants are given access and enrolled into the course management system. Assigns instructors for all modules in the CPM program. Locates classroom space for each of the cohorts. On a weekly basis, monitors the progress of each participant through the use of the course management system in regards to participant attendance, grades, etc. Prepares regular management reports about the program. Conducts annual graduation ceremony for the participants that complete the program. Maintains contact with CPM graduates. Monitors, reviews, tracks and reports the progress of each of the participants in the program, revenues, costs, registration numbers. Develops and implements new or revised policies, procedures and procedures as needed. Develops materials that market the certificate program through various media, including (but not limited to) printing (such as flyers and postcards), video, audio, social networks, conferences and webinars. The Senior Program Administrator is responsible for visiting each of the cohort locations in the CPM Program. Develops and maintains relationships with people at all levels of government and nonprofit organizations in New Jersey. Communicates information about the New Jersey CPM program and the benefit it will provide by increasing the management capacity of government entities and nonprofit organizations and enhancing the careers of their employees enrolled in the program. The Senior Program Administrator will attend open houses, conferences, education fairs, and related events to promote the CPM program and recruit new participants. Works closely with the Associate Dean for Finance and Administration to ensure that all admitted participants are in good financial standing. The Senior Program Administrator is called upon by the Dean to undertake special projects and/or new initiatives.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA	Exempt
Grade	06
Position Salary
Annual Minimum Salary	75382.00
Annual Mid Range Salary	93917.00
Annual Maximum Salary	112452.00
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	A master's degree in public administration, public policy, public affairs, or a related field, and a minimum of four years of relevant work experience - or an equivalent combination of education and work experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Demonstrated experience in supervision, managing teams, projects, and growing networks of valuable stakeholders.
Preferred Qualifications	Preference will be given to candidates who have experience with the NJCPM program and work experience in New Jersey.
Equipment Utilized	Preference will be given to candidates who have experience using the Canvas LMS system.
Physical Demands and Work Environment	Position requires significant travel within New Jersey.
Special Conditions

Posting Details

Posting Number	25ST0734
Posting Open Date	04/30/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement