Invoice Administrator

StandardAero is one of the largest independent maintenance, repair, and overhaul providers in the aerospace industry. At our plants, our units engage in a variety of work scopes involving trouble-shooting, problem solving, and working together to embody our #1 priority, which is ensuring the safety of our people and our product.

At StandardAero, we offer:

• A clean, safe, and temperature controlled work environment.
• Competitive compensation structures and a total rewards package.
• An opportunity to work with a variety of aircraft engines.
• A variety of shifts and hours.
• Opportunities for horizontal and vertical movement within the organization.

Build an Aviation Career You're Proud Of

Build your career with integrity by working at a company that doesn't just treat you like a number. You'll get the tools to do things right in a clean and safe work environment and the trust to fix any issue that comes your way. Our on-the-job training and team of experts mean you'll be set up for success.

Take charge of our day-to-day operations, so we remain the trusted source for aviation repair and maintenance. Work with your team to implement the right processes and practices across our organization to help ensure flight and product efficiency.

As an Invoice Administrator position is accountable for reviewing work orders and creating invoices, credit memos, and other similar documentation. This position is primarily responsible for preparing and issuing invoices to our customers. Under direct supervision, this function will complete defined tasks in accordance with standard operating procedures. The position requires strong attention to detail, an intense focus on customer satisfaction, the ability to identify opportunities for process improvement, and the ability to implement changes in a timely and organized manner.

What you'll do:

• Prepares and analyzes preliminary invoices.
• Resolves work order and invoice issues by interfacing, researching, and coordinating with Supply Chain, Accounts Payable, Customer Support, and Work Order Administration Center.
• Works with Customer Project Managers to collect documentation required to process invoices and to resolve invoice collection issues.
• Reviews supporting documents to confirm accuracy of invoices.
• Sends invoices to customers through various channels (mail, email, customer portals).
• Investigates and resolves customer questions; follows up to ensure resolution.
• Researches and processes additional billings and credit memos to original invoices.
• Properly applies guidelines and pricing in accordance with OEM and warranty coverage programs.
• Maintains billing work order files per document retention policies.
• Communicates metrics and information related to invoicing (status, unresolved issues, billing days, etc.) to management team.
• May perform other duties as required.

What you will need:

• Must be authorized to work in the US.
• High School Diploma.
• Two years of post-secondary education in accounting or related field. Coursework with Business/Accounting emphasis desirable.
• Minimum of 3 - 5 year's experience in a finance, accounting, billing or administrative/clerical business environment.
• Proficiency in Microsoft Office. Excel skills required.
• Proficient typing skills (at least 40 WPM).
• Strong detail orientation, math skills, analytical skills, organization skills, good interpersonal skills, oral and written communication skills.
• Ability to utilize a calculator, computer keyboard, and telephone is essential.
• Able to maintain confidentiality regarding customer, client, and employee information.
• Positive attitude and willingness to learn.
• Ability to follow and execute standard operating procedures and departmental guidelines.
• Be highly organized and have a history of multi-tasking and achieving results, including an ability to balance multiple tasks within deadlines.
• Experience with an AS400 system is desirable.