Office Administrator jml

Office Administrator jml

Bookkeeping

* Compile financial information through reports from accounting records in QuickBooks and spreadsheets

* Keep paper and/or electronic files pertaining to customer orders and vendor invoices and packing lists.

Accounts Payable

* Maintain records of financial transactions by establishing accounts and posting entries

* Charge expenses to accounts by reviewing invoices; recording entries.

* Complete payments and control expenses by receiving, processing, verifying, and reconciling vendor invoices.

* Pay vendors by scheduling and preparing checks, and resolving invoice, or payment discrepancies.

* Maintain historical records through electronic and/or hard copy filing.

Accounts Receivable

* Collect all information needed to calculate invoices.

* Create invoices and send them to customers.

* Receive payments through various methods of payment, deposit, and record.

* Send reminders for payment and contact customers for late payment if required.

Human Resources/ Payroll

* Handle all payroll related functions including processing payroll, taxation forms and benefits.

* Maintaining employee data and handling payroll questions.

* Prepare weekly labor reports

* Maintain Employee HR records, insurances, and vacation schedules

* Maintain payroll records using time clock software, and prepare submittals to payroll service

* Maintain the Employee Handbook

General Office

* Reception- Receive visitors at the front desk by greeting, screening, and directing them appropriately.

* Answer incoming phone calls, screen, and forward to the appropriate party.

* Help to coordinate customer events at IMC.

* Collect and send out mail.

* Prepare transportation documents for both domestic and international machine and spare parts shipments