New

Operations Administrative Assistant

Maricopa County
parental leave, sick time, tuition reimbursement
United States, Arizona, Phoenix
3221 North 16th Street (Show on map)
Apr 23, 2025
Posting Date 04/22/25 Application Deadline 04/25/25 Pay Range Anticipated Hiring Range: $20.50 - $26.25 hourly Full Pay Range: $20.50 - $32.00 hourly Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek. Job Type Unclassified Department Public Health About the Position If you thrive in a dynamic environment where your keen eye for detail and ability to adapt can be utilized to your full potential, join us to be a part of the Office of Vital Registration team! As the Operations Administrative Assistant, you will provide professional-level support to the Office of Vital Registration's management team members. Join a team with a purposeful mission! Apply today! About Us Come work for Maricopa County Department of Public Health, the 3rd largest health jurisdiction in the U.S.! MCDPH's mission is to increase the quality of life for our residents by collaborating with the community to develop and implement strategies, programs, and services addressing the emerging and changing needs of public health. We aim to serve Maricopa County residents with a focus on impact and a data-driven approach to our work. We value our staff's unique skills and differences, as well as the varied experiences and disciplines we represent. Together, we are working towards our vision of creating a healthy, thriving Maricopa County for all. Proud to Offer Work with a greater purpose Tuition reimbursement Exceptional work-life balance Opportunities for growth and development within Maricopa County Low-cost, high-value healthcare for you and your qualifying dependents Child care benefits, including access to our upcoming on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively Paid vacation, sick time, and parental leave Extensive wellness program, including healthcare premium discounts Employee discounts for goods and services Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27% monthly contribution rate and includes a 100% employer match on Day 1 Learn more at Work With Us \| Maricopa County, AZ We Require Three years of responsible clerical and/or administrative experience High School Diploma or GED Post-secondary education may substitute for the experience requirement on a year-for-year basis Must secure and maintain an Arizona Department of Public Safety Level 1 Fingerprint Clearance Card and complete a background check Must possess or have the ability to obtain a valid Arizona driver's license by the time of hire Within one month of hire, all employees will be required to provide evidence of immunity or receive immunizations for vaccine-preventable illnesses for any position within the Maricopa County Department of Public Health; required immunizations include MMR (measles, mumps, rubella), Tdap (whooping cough and diphtheria), Varicella (chickenpox), and annual Influenza; some positions require a Hepatitis B vaccine and/or a Tuberculosis test We Also Value Four or more years of responsible clerical and/or administrative experience Associate's degree Notary Public Job Contributions Schedule and set up meetings and webinars; prepare agendas and handouts; take and transcribe meeting notes; manage correspondence and other needs related to daily events, huddles and meetings; anticipate problems associated with scheduling, meetings, reports, and create alternate solutions Interact and communicate regularly with various other departments within Maricopa County and with external partners Identify time-sensitive emails and calendar invites from county leadership and other key stakeholders and partners Review calendar and highlights key activities, commitments, engagements, and deliverables to ensure time-sensitive requests are completed Assist with the preparation of presentations, reports, and other documents containing complex OVR information and data Serve as support to the Operations Program Coordinator and to the Office of Vital Registration management team and staff. Open/Close the office when needed, including assisting with cash drawer reconciliation Modify/organize/update/maintain vital registration statutes, regulations, and policies and procedures manuals.Maintain inventory of forms/supplies and distribute forms to mortuaries, the Medical Examiner's Office, hospitals, and midwives. Provide assistance to the public both in person and via telephone for the issuance of birth and death certificates.Purchase and order office equipment and supplies as necessary Maintain IT request log and file; interact with IT staff to coordinate move requests, computer installations, and software installations. Act as a contact for the repair/maintenance of all equipment Working Conditions Must be able to participate in emergency response training as scheduled and be available to respond as directed in the event of a public health emergency Travel to other satellite offices is required Selection Procedure Only the most qualified candidates will be considered Consideration will only be given to candidates who submit online applications Candidates will be contacted primarily through email and their Workday online application profile Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive Maricopa County is an equal opportunity employer. Apply Now!