Engagement & Strategy Coordinator

Are you ready to be part of an energetic and unified team dedicated to transforming higher education? Our foundation is breaking down barriers between advancement, alumni relations, and stewardship to create a cohesive environment where philanthropy and innovative partnerships thrive. This is your chance to make a significant impact as we fulfill Our Call to Beneficence: The Campaign for Ball State University, aimed at elevating student support both financially and academically.

We invite you to join our team and make a difference. Join us in our mission to support students in realizing their purpose, achieving their dreams, and leading meaningful lives.

The Engagement & Strategy (ES) Coordinator provides administrative support to ES professional staff as assigned. This individual will be a vital member of the team responsible for engagement, annual giving, digital communications, and donor relations at Ball State University. The coordinator will perform a variety of complex assignments in support of day-to-day operations, assist with events and will assist with the engagement pipeline. This position involves frequent contact with alumni, donors, external constituents, and internal colleagues in order to coordinate engagement efforts within the university.

Associate's degree or:
1. An equivalent combination of two years of education and related experience in office administration / secretarial work or related field OR
2. Two years of related experience in office administration / secretarial work, or related field.

One year of office/administrative support or related experience including some accounting experience.

Bachelor's degree from an accredited institution.

None.

Ball State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status.

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

Provide high level support to Engagement and Strategy teams responsible for athletic engagement, campus and student engagement, Top 100 Student Awards, senior celebration, and volunteer alumni groups and nationwide clubs. Provide minor assistance to other professionals on the team.

Handle intake of all collegiate event and volunteer forms, ensuring that attendee information is coded in the database.

Actively participate in the planning and execution of on campus activities for One Ball State Day. Research best practices and help look for ways to enhance the student and employee experience.

Assist associate director of athletic engagement with logistics and execution of CharlieTown, including working with vendors and campus partners, ensuring a guest experience rooted in strategic objectives, setup, reservations and more.

Order promotional items for nationwide engagement. Track budgets, expenses, storage and quantities.

Help with the planning and coordination of events carried out by the ES team, including Homecoming, One Ball State Day and others. Coordinate the project plan for each event to ensure tasks are completed across multiple departments. This includes event space reservations, expense reports, submitting tickets, catering needs, ordering supplies and more.

Provide support for reporting and documenting revenue and expenses for BSUAA.

Schedule event planning meetings and help prepare documents for briefings and successful event execution for the team. Track guest attendance. Assist with contacting guests and volunteers to ensure their participation in the event.

Leverage various software tools (Fundraiser Performance Management, Raiser's Edge NXT, Live Alumni, etc.) to enhance roles and responsibilities of the position.

Use internal resources to learn more about engagement and philanthropy within higher education; share ideas that promote increases in volunteerism and fundraising.

Perform other duties as assigned.

Maintain regular and predictable attendance.

In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experience align with the elements of the position description (or leadership profile). In your cover letter, please select one of our enduring values and describe how you have demonstrated a commitment to that value in your professional endeavors.