New

Faculty Affairs Coordinator

Dartmouth College

remote work

United States, New Hampshire, Hanover

7 Lebanon Street (Show on map)

Apr 17, 2025

Position Information

Posting date	04/17/2025
Closing date
Open Until Filled	Yes
Position Number	1012312
Position Title	Faculty Affairs Coordinator
Hiring Range Minimum	$28.80
Hiring Range Maximum	$36.01
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Non-Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule
Location of Position	Hanover, NH 1 Rope Ferry Rd.
Remote Work Eligibility?	Hybrid
Is this a term position?	No
If yes, length of term in months.	NA
Is this a grant funded position?	No
Position Purpose	Provides programmatic and administrative support for the Geisel School of Medicine's Office of Faculty Affairs. Supports school and departmental efforts for compliance with established faculty affairs processes (recruitment, appointment, promotion, and termination) and operationalizes best practices across Geisel. Advises department administrators on faculty and non-faculty academic appointment and search protocols. Provides administrative support, as requested for other faculty and academic programs overseen through the Geisel Office of Faculty Affairs.
Description
Required Qualifications - Education and Yrs Exp	Bachelors or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	Three+ years of office experience, preferably in an academic setting. In-depth knowledge of office procedures. Excellent organizational and planning skills. Highly proficient with Microsoft Office suite and Outlook. Experience working in tracking systems and/or databases. Visual aid and design skills (i.e, PowerPoint, Canva, similar tools) Excellent communication and interpersonal skills. High Degree of discretion and confidentially. Commitment for diversity Customer Service Orientation Strong Attention to detail
Preferred Qualifications
Department Contact for Recruitment Inquiries	Erika T. Brown
Department Contact Phone Number	Erika.T.Brown@dartmouth.edu
Department Contact for Cover Letter and Title	Erika Brown
Department Contact's Phone Number	Erika.T.Brown@dartmouth.edu
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Not an essential function
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/78433

Key Accountabilities

Description

Faculty Recruitment, Appointments and Promotions

Responsible for coordinating and tracking institutional approvals throughout the faculty recruitment process.
Monitors the Faculty Dashboard for assignment of search numbers and ensures Dashboard postings maintain compliance with existing protocol. Works with department administrators to correct issues as they arise.
Tracks faculty appointment, reappointment, change in title, and termination requests.
Works with the Dean of Faculty Affairs to ensure materials (e.g DAB forms) submitted are complete and partners with the Geisel Finance Center to ensure faculty appointment information is accurately entered into Dartmouth's Human Resources Management System (HRMS).
Prepares faculty appointment letters (e.g., appointment letters) subsequent to approval from the Dean's Academic Board and the Provost.
Proofreads submitted portfolios for consideration by the Appointments, Promotions, and Titles (APT) Committee for potential conflicts and to ensure completeness of materials. Assists Dean of Faculty Affairs with managing APT committee membership. Assists departmental administrators and faculty members serving on the APT Committee with the management of portfolios through Interfolio.
Coordinates and schedules the Appointments, Promotion and Titles (APT) Committee meetings. Arranges for teleconferencing, audio-visual and IT support, food, and other items required for the committee.

Percentage Of Time

Description

General Administrative Support

* Maintains websites for Faculty and Academic Affairs and faculty development to ensure information presented is correct, user-friendly, and updated as needed. Works with the Dean's Office to support and advance web-based technology that promotes optimal presentation of relevant materials and accessibility to users.

* Supports institutional reporting and activity tracking (e.g. retentions, retirements, emeritus) requirements for the Office of Faculty Affairs.

* Schedules meetings as needed in support of the Office of Faculty Affairs and for faculty/staff recruitment/hiring inquiries.

* Interprets, applies and maintains adherence to office, department, and College policies and procedures.

* Prepares faculty appointment, reappointment, promotion, and termination files for records management and storage in Dartmouth's OnBase digital repository.

* Prepares materials for Dartmouth Records Management archival/storage.

* Prepares visual aids for presentations and faculty development advertising

* Supports administrative and operational needs of the Directors/Associate Directors/Assistant Directors of the Office of Faculty Affairs

Percentage Of Time

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned.