Bid Coordinator

Position: Bid Coordinator

Department: Estimating

Reports to: Senior Estimator

Location: 566 W. Lake Street, Chicago, IL (in office 4 days a week)

Employment Type: Full-time benefits eligible

At Richard, we're not just another construction company - we're the catalyst for change in the industry. As one of the fastest-growing general contractors in the nation, we offer the excitement and innovation of a startup with the stability and expertise of an established firm. We're seeking visionaries who are ready to break free from the constraints of traditional construction and make a real impact.

Why Choose Richard?

Culture-First Approach: People and innovation over bottom line

Purpose-Driven Projects: Build structures that truly matter, from critical healthcare facilities to cutting-edge data centers

Rapid Growth: Be part of a company doubling in size while maintaining quality

Collaborative, Caring Culture: Clear communication and proactive problem-solving, while supporting your health, financial wellness, and career growth

Direct Impact: Your ideas shape our projects and company direction

Innovation Freedom: Be at the forefront of construction technology and sustainable practices

At Richard, you're not just a number - you're a crucial part of our mission to transform the construction industry. We're creating efficient, dynamic spaces that advance communities, sustainability, and well-being. With nearly 200 diverse contracts since 2016 and a passionate team across the nation, we offer the resources of a large firm with the agility and personal touch of a boutique operation.

Break free from corporate constraints. Join Richard, Purpose Builders, and be the architect of your career while shaping the future of construction. Here, your voice is heard, your ideas matter, and your impact is visible.

The Bid Coordinator is responsible for coordinating all aspects of the bidding process, from initial bid solicitation to final bid submission. The bid coordinator will ensure that all administrative tasks are handled efficiently to support the Estimating and Preconstruction teams.

• Communicate with surety to acquire bonding
• Assist in putting together administrative elements of bid packages to include bonding, any amendments, standard forms, Reps & Certs, ect.
• Coordinate and schedule site visits with employees and clients
• Review project plans, specifications, and other bid documents to understand project requirements.
• Collaborate with estimators and project managers to develop accurate cost estimates for labor, materials, and equipment.
• Organize bid documents, including prequalification forms, bid bonds, and subcontractor quotes.
• Ensure compliance with all bid requirements and deadlines.
• Manage and distribute RFIs (Requests for Information) and addenda to keep all stakeholders updated.
• Collect and organize subcontractor quotes and set up bid comparison documents for estimator analysis.
• Set up Invitation to Bid (IFB) on platforms to include Building Connected, Construct Connect and Plan Hub
• Create and distribute calendar invites for critical date internally and to subcontractors
• Monitor federal and public projects for amendments changes
• Prepare all administrate Bid Forms
• Request Bid Bonds & ensure timely delivery
• Prepare and submit bids for approval according to project timelines and specifications.
• Once approved, submit the final bid package to the client and follow the necessary submission protocols.
• Coordinate with subcontractors and suppliers to gather required bid documents and pricing.
• Verify the accuracy and completeness of all bid packages before submission.
• Follow up with clients to confirm receipt of bids and address any questions or clarifications.
• Assist in maintaining bid opportunities, tracking bid results and gathering feedback.
• Record, distribute and save bid results
• Maintain organized records of all bids related documents and correspondence.
• Collaborate with cross functional teams, including Capture, Preconstruction/Estimating, Marketing/BD, HR and finance personnel.
• Maintain prequalification status in various vendor portals
• Communicate effectively with subcontractors, suppliers, and clients throughout the bidding process.

• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Demonstrated ability to work collaboratively in a team and under tight deadlines.
• Experience in Construction industry preparing bid packages Familiar with federal contracting
• Familiarity with:
• gov, PIEE, eCMS, etc.
• Federal Acquisition Regulation (FAR) guidelines (high level)
• NAICS codes, set-aside programs (SDVOSB, HUBZone, etc.)
• Specifications, plans, and contract documents
• Proficiency in:
• Microsoft Office Suite (especially Word, Excel, Outlook)
• Adobe Acrobat (for editing and assembling submittals/proposals)
• Construction bid software (e.g., Building Connected, Procore, ISQFT, or similar) Strong:
• Time management and organizational skills
• Written/verbal communication
• Attention to detail under tight deadlines

At Richard, we believe in showing the same gratitude and care to our team members that we do in our projects. This position comes with a competitive salary to match your level of experience and includes competitive benefits such as:

• Medical, Dental, Vision, and Life Insurance
• Health Savings Account (HSA) option
• 15 days of paid time off (PTO)
• 7 paid holidays
• All employees are immediately eligible for our bonus program where employees at all levels are engaged in the financial and operational performance of the business, enabling them to understand how their contributions directly impact the company's bottom line
• Company 401(k) matching contributions
• Parental leave policy
• We fully cover transportation costs, including parking and train fares, for employees
• Affordable and freshly made breakfast and lunch provided through our on-site meal program (Chicago home office employees only)
• Gym membership reimbursement program (Chicago home office employees only)
• Fully paid two-month sabbatical leave for employees who reach their 10-year anniversary with the company
• All employees immediately have access to mentorship, regular skills-based training, and leadership development programs

Pay Range:

$75,000.00-$85,000.00

The base salary range for this position as of posting is Richard's good faith estimate of the possible compensation for this role. The range for this role takes into account the factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

Richard is an equal opportunity employer. All applicants and employees will receive equal employment opportunities without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.