Administrative Coordinator - School of Dental Medicine

Tufts University School of Dental Medicine (TUSDM) offers one of the most forward-looking educational environments in dental medicine in the country. Since its founding in 1868, TUSDM has been committed to leadership in education, patient care, research, and community service. Students obtain an interdisciplinary education, integrated with medicine, with access to training in dental specialties. Clinics managed at TUSDM provide quality comprehensive care to more than 20,000 individuals annually. Nationally and internationally, the school promotes health and educational programs and researches new procedures, materials, and technologies to improve oral health.

Under minimal supervision, the Administrative Coordinator:

• Drafts composite Dean's recommendation letters for all Tufts Predoctoral and alumni applying for residency programs, each academic year. Requires checking each applicant's ethics and professionalism and academic histories.
  
• Write letters of recommendations for students applying for ADEA and ADA scholarships.
• Provide support to Director of Predoctoral Education and Assessment in their role as Chair of the Curriculum Committee. Support includes scheduling and attending meetings, writing and transmitting minutes, preparing agenda.
  
• Supports the chair of OAC (Outcome Assessment Committee). Attends meetings and provides input on data collection particularly the annual Graduating Senior Exit Survey and the Alumni Survey.
• Assists with CODA Annual Surveys for Advanced Education and Predoctoral Programs to ensure accuracy and on-time submission.
• Provides assistance to the Academic Affairs Program Administrator to:
  • Develop and manage schedules, teams, and assignments
    
  • Supervise catering services for faculty teams for each session.
    
  • Track student attendance after sessions.
    
  • Manage the clearance process for senior students.
    

• Assists the supervisor with managing room reservations
• Other duties as assigned.

Basic Requirements:

• Knowledge and skills as typically acquired through completion of a High school diploma/GED and 5+ years of administrative experience OR a bachelor's degree and 3+ years of experience.
• Requires advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge.
• Bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills.
• Individual must have excellent communication and interpersonal skills to handle the high volume of patients and students that come through the office.

Preferred Qualifications:

• Experience in a health care setting.

Special Work Schedule Requirements:

This is a hybrid position requiring 3 days a week onsite and 2 remote.