Administrative Support Associate

The Office of the Chancellor provides support services to the Chancellor at Elizabeth City State University. The Chancellor is the Chief Executive Officer of the institution and serves as the senior administrative leader and official spokesperson at the local, state, national and international levels. The Office of the Chancellor coordinates and supports the activities of the Board of Trustees, serves as liaison between UNC General Administration and the campus community, serves as the point of contact for various constituent groups served by the university, provides internal coordination and leadership on administrative matters, and provides technical and clerical support to the Chancellor.

The position will work with a range of stakeholders including faculty, staff, students, civic and community partners, alumni and institutional leaders. The position will assume tasks that shape the future of Elizabeth City State University including: managing program-based processes in the Chancellor's Office; design and implement project protocols, templates and procedures; assist with the collection, analysis and display of data in charts, tables or other formats; prepare abstracts, research reports. Duties will include the preparation of and distribution of various internal and external reports; frequent and effective communications various constituents; providing assistance in compilation of data, planning, scheduling and overseeing implementation of various events; maintain an efficient filing systems; interfacing with internal and external constituencies via face-to-face, telephone and email; utilization of computer skills and applications, word processing, spreadsheets, online calendars, email and general office equipment; and managing the office by coordinating records, files and reports, both internal and external.

Communication-Verbal Presents ideas in a clear, concise, organized manner. Explains and interprets programs, policies and procedures to meet the specific needs of staff and clients. Advises program staff/clients in all matters related to program operations.

Communication-Written - Composes and organizes ideas logically, works in multiple formats such as letters, memos, reports or presentations, and can change/adjust style to meet the needs of the program and audience. Reviews sensitive materials and edits content constructively.

Office Technology - Selects, understands and fully applies a variety of features in software programs, databases, information systems, and specialized equipment.

Work Coordination Plans and facilitates the support activities of an office or work unit; coordinates with others to complete tasks. Must be proficient in the MS Office Suite (Word, Excel, and PowerPoint).

Problem Solving - Recognizes, defines and resolves non-standard problems using operating procedures, practices and established precedents. Resolves recurring issues and problems as well as some unique situations. Anticipates problems and develops recommendations for management resolution.

Knowledge-Program Demonstrates in-depth knowledge of the area of specialization, the program, process, and/or organizational operation. May be the content/process resource.

I nformation/Records Administration - Coordinates varied records processing activities requiring the application and some interpretation of agency procedures, policies, laws, and regulations. Reviews information for completeness and accuracy using multiple guidelines.

Budgeting Monitors and reconciles departmental or program budget and office expenditures.

Monday - Friday

This position is Subject to the State Human Resources Act.

If there are no applicants in the pool who meet the competency level (knowledge, skills and abilities) required for the position, management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Elizabeth City State University is an Affirmative Action/Equal Opportunity Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring or the terms and conditions of employment, on the basis of race, color, national origin, religion, sex, gender identity and expression, political affiliation, age, disability, veteran status, genetic information or sexual orientation.

Any offer of employment to a successful candidate will be conditioned upon the University's receipt of a satisfactory criminal background report.

You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. Elizabeth City State University State University is an Equal Opportunity and Affirmative Action Employer. Elizabeth City State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. State University is an Equal Opportunity and Affirmative Action Employer.