Administrative Assistant

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.

May includes nights/weekends as needed.

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

This position provides crucial support to the School of Public and International Affairs' Development and External Relations office, coordinating the administrative functions of the unit and serving as the sole administrative support person for the staff.

A key responsibility of this role is to ensure consistent office coverage during business hours,
often serving as the primary in-office presence when other staff members are unavailable or traveling. While primarily following standard business hours, this position occasionally involves evening and weekend work to support special events, meet critical deadlines, or address time-sensitive matters related to donor relations and alumni activities.

To be successful in the role, the employee will maintain correspondence, calendars, confidential endowed funds, donor files, and generate reports and summaries to track fiscal year fundraising progress and historical trends. In addition to preparing and managing correspondence, filing, managing travel, and assisting in reimbursements, this incumbent assists with departmental meetings and special project.

A key aspect of this position is providing administrative support for stewardship activities, which contribute to cultivating and maintaining strong relationships with donors. This involves managing and organizing information that connects donors with the impact of their investments, and assisting in the preparation of materials that ensure donors feel valued ,appreciated, and informed about the significance of their contributions. Related tasks include data management, report generation, and coordinating and executing stewardship communications and events.

This incumbent will interact with a various group of important external callers and visitors as well as internal contacts at all levels of the University. Independent judgment is needed to plan, prioritize, and organize assorted workloads and recommend changes in office practices or procedures.

Given the confidential nature of much of the work, this position involves a high degree of discretion and professionalism. to be successful in the role, the employee will be detail-oriented, possess strong communication skills, and have the ability to manage multiple priorities in a dynamic environment.

Sit at a computer for extended periods of time.

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Other duties as assigned.