Administrative Coordinator

The Department of Medicine is hiring an Administrative Coordinator to provide executive support to the Department Chair, Dean, and/or CAO. This role involves reviewing reports, synthesizing data, and delivering key insights to senior leadership. Under general direction, the Administrative Coordinator will perform complex analytical and professional duties, supporting department directors and senior management. Responsibilities include conducting special studies, managing cross-departmental initiatives, and handling administrative and operational procedures with financial and organizational impact. The incumbent will prepare reports and present recommendations to senior leadership and key stakeholders.This position requires a strong grasp of administrative policies, management analysis techniques, and the ability to apply best practices to enhance department efficiency.

Hourly range: $31.20-$49.77

Required:

• Bachelor's degree and/or equivalent combination of education and experience
• 5 years minimum of Business operations and/or administration experience
• Ability to use high-level discretion and maintain a high level of confidentiality
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Analytical skills sufficient to interpret and apply University and campus policies; define problems; formulate logical conclusions, recognize alternatives
• Strong written skills to prepare accurate, concise, and clear reports and document
• Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written

Preferred:

• Knowledge of academic and/or administrative structure of institutions of higher education